DDO’s-How to Fill the “Grants- in-Aid Institutions Employee Details” on Finance Department Portal

DDO’s-How to Fill the “Grants- in-Aid Institutions Employee Details”

Grants- in-Aid Institutions Employee Details

“Grants- in-Aid Institutions Employee Details” screen captures the information about a Grant in Aid employee who is basically appointed in the institutions aided and funded by the Government.

Instructions to be followed while filling up the “Grant in Aid Salary Employee Details”

To fill the “Grant in Aid Salary Employee Details”, please perform the following: Under the Data Entry tab in “Home” page, select “Grant in Aid Salary Employee Details” and follow the below mentioned instructions.

Key Employment Details

1.1 Employee ID DDO must enter the “Employee ID” here provided by the DTA/PAO
1.2 Employee Category Select the “Employee Category” from the drop down menu which contains o Regular o Temporary o Re-Employed o Deputation
1.3 Surname (ఇంటిపేరు) DDO must enter the complete “Surname” of the employee as per the service Register
1.4 Name DDO must enter the “Full Name” of the employee as per the Service Registers here
1.5 Gender o Male o Female Select the employee Gender details from the given options
1.6 Father/Husband Name DDO must enter employees “Father/Husband” name depending on the marital status. In case of Female Employee:
1.Enter Father name if employee marital status indicates as single
2. Enter Father name if employee marital status indicates as single
3. Enter Husbands name if employee marital status indicates as married In case of Male Employee: 1. Enter only Father name here
1.7 Date of Birth DDO must select the employee “Date of Birth” details as per the Service Register
1.8 Marital Status DDO must select the employee “Marital” status from the drop down menu
1.9 Place of Birth DDO must select the District, Mandal and Village details from the drop down menu in the “Place of Birth” field for an employee whose details are being entered
1.10 Post/Designation at first appointment Select the “Post/Designation at first appointment” of the employee from the drop down menu
1.11 Place of Initial Appointment DDO must select the District, Mandal and Village details from the drop down menu in the Place of Initial Appointment
1.12 Initial Department DDO must select the “Initial Department” details from the drop down menu
1.13 Details of localization as per presidential order DDO must select the District, Mandal and Village details from the drop down menu in the “localization as per presidential order” field as per Service Register
1.14 Current Designation/Post Select the “Current Designation/Post” of the employee from the drop down menu
1.15 Date of Entry into Service DDO must select the “Date of entry” into the service as per the information in Service Register
1.16 Office in Which Employee is Working Select the name of the Office from the drop down menu where employee is working
1.17 Head of Account of Salary Select the head of account under which the employee salary is claimed.
1.18 Source of Finance Select the “Source of Finance Need” from the options available in the drop down menu i.e. for making salaries to the concerned employees.
1.19 DDO Code of Drawing Officer DDO must enter the “DDO Code of Drawing Officer” of the concerned Institution.
1.20 Mobile No. DDO must enter the “Mobile number” of the employee which is currently in use.
1.21 Personal E-mail: DDO must enter the “Personal E-mail id” of the employee which is currently in use.
1.22 Personal ID provided by Department: DDO must provide the Personal ID which is provided by the concerned Department (Example Police/Fire etc.)
1.23 Community: DDO must select a community to which an employee belongs from the drop down menu. How to Fill the Grants- in-Aid Institutions Employee Details

Salary Details

2.1 Scales Applicable Select the “Scale Applicable” for the employee from the drop down menu
2.2 Pay Scale Select the employee “Pay Scale” from the drop down menu
2.3 Current Basic DDO must enter the “Current basic” of the employee here
2.4 Next Date of Increment Select the “Next Date of Increment” of the employee
2.5 Special Pay DDO must enter the “Special pay” details of the employee (if applicable)
2.6 Personal Pay DDO must enter the “Personal pay” details of the employee (if applicable)
2.7 Stay in Govt. Quarters Check in the “Yes” radio button if an employee stays in Govt. quarter, and “No” in case the accommodation is not being utilised
2.8 Standard Rent Paid If the DDO selected yes for field no.2.7, he must enter the “Standard Rent Paid” amount towards the accommodation being used. How to Fill the Grants- in-Aid Institutions Employee Details

Bank and Other Key Details

3.1 GPF Number DDO enter the “GPF Number” for the employee if the joining date is before 1-Sep-2004
3.2 PRAN / CPS Number DDO must enter the “PRAN / CPS Number” of the employee in case joining date is after 1-Sep-2004
3.3 APGLI Number DDO must enter the “APGLI Number” of the employee here
3.4 ZPF Number DDO must enter the “ZPF Number” of the employee here
3.5 Aadhar Number DDO must enter the “Aadhar Number” of the employee here
3.6 PAN DDO must enter the ”PAN Number” of the employee here
3.7 Bank Name Select the “Bank Name” from the drop down menu
3.8 District of the Bank Branch Select the “District for the Bank Branch” from the drop down menu
3.9 Bank Branch Select the Branch details of the Bank from the list of drop down (e.g. Karkhana Branch)
3.10 Bank A/C Number for Entry of Salary DDO must enter the Bank A/C Number. of the Employee here for entry of salary
3.11 IFS Code The value in this field will be auto populated upon selecting the Bank Branch details.

Please note the following:
Click “Save” button to save the records and update later
The Grant in Aid employee details screen appears as shown below

*Disclaimer: We have published the above information for reference Purpose only, For any changes on the content we refer to visit the Official website to get the latest & Official details

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