VI) SANCTIONING AUTHORITY:
The Authority competent to sanction leave other than casual leave shall be the authority to permit
the availment of Leave Travel Concession even during casual leave.
VII) Leaves required to be taken:
(a) Government Servants are eligible for the concession when the journeys are performed during any kind of leave and also casual leave. But the Sanctioning authority shall satisfy itself before sanctioning the leave Travel Concession whether the leave applied for by the government Servant is sufficient to cover to and from journeys.
b) During Leave only – The concession can be availed during / Earned leave / casual leave / special casual leave / vacation leave / study leave / Maternity leave / paternity leave. LTC during Leave Preparatory to Retirement (LPR) is permissible if the journey is completed before retirement. (So, leave is mandatory for availing the LTC). LTC cannot be availed during Child Care Leave.
c) It is not admissible, if the journey is performed during holidays only.
a) (i) When both husband and wife are Government Servants and he/she avails the concessions
as a family member of the other, it is not necessary for he/she to comply with the condition of going on regular leave for a minimum period of 15days. When they avail the travel concession as Government servants independently, the condition of regular leave for the minimum period shall apply to each of them.
ii) When both husband and wife are Government servants the concession for the other family members can be claimed only once in a block period either as the family members of the father or as the family members of the mother.
(a) When permission is given to avail the Leave Travel Concession, advance may be sanctioned to meet the expenditure on the journey.
b) In respect of non-gazetted employees, officers competent to grant advances for Travelling Allowance on tour may sanction these advances. In respect of Gazetted Officers these advances may be sanctioned by the Officers counter signing their T.A. Bills. Officers who are their own controlling Officers under the Travelling Allowance Rules, may sanction these advances to themselves.
c) The amount of advance shall be limited to 80% of the estimated cost which reimbursed to the Government servant under these rules for the journey.
d) The advance sanctioned and drawn under these rules, should be entered in the register of advances of travelling allowance on tour, maintained in each office and the adjustments of recoveries of these advances should be watched by the Pay Drawing Officials. This work shall, in respect of Gazetted Officers, be attended to by the Treasury officers and the Pay and Accounts officer, Hyderabad.
IX) CLAIM OF BILLS:
(a) The expenditure on the Leave Travel Concession of a Government employee shall be debited to the detailed head “Travelling Allowances” under the relevant head of account to which the pay of the Government employee is debited.
(b) The advances of Travelling Allowance sanctioned under the Rules is also debitable
to the detailed head of account .
(c) When the advance is refunded, it should be credited under the same head of account as abatement of charges if it is in the same financial year of drawals. Otherwise it shall be credited as a miscellaneous receipt of the Department.