Finance Department-Comprehensive Financial Management System (CFMS)-Human Resources Management under CFMS-Online Collection of Employees’ data through Web-based application for implementation of HRMS Module and issue of Health Cards-Extension of time to upload the data-Further Orders-Issued.
FINANCE (SMPC.II) DEPARTMENT
G.O.Ms.No. 37; Dated: 10.02.2014
Read the following:
- G.O.Ms.No.334, Finance (SMPC.II) Department, dated: 13.12.2013.
- Circular Memo No. 32708-A/333/A2/SMPC.II/2013, Dated: 28.12.2013.
- G.O.Ms.No.16, Finance (SMPC.II) Department, dated: 18.01.2014.
- G.O.Ms.No.22, Finance (SMPC.II) Department, dated: 28.01.2014.
In the Government Order first read above, Government issued instructions to all the Drawing and Disbursing Officers (DDOs) to collect and upload data of all categories of employees including contract employees and outsourced personnel through the web based application by 5th January, 2014. In the Circular Memo second read above Government have issued certain clarifications on the data being collected and also extended the time for online submission of data upto 18th January, 2014. The Government has further reviewed the progress and technical difficulties and issued orders in the reference third and fourth read above extended the time for submission of data upto 27th January, 2014 and 01st February, 2014 respectively.
Several Drawing and Disbursing Officers and employees associations have brought to the notice of the Government that certain DDOs in the rural areas are experiencing internet connectivity problems and that they have to go to the district headquarters to upload the information. They have, therefore, requested for extension of time for the entry of employee records.
After reviewing the progress and considering the request for extension of time, Government hereby
extend the time for uploading the data of employees including final submission (where entry is not done) upto February 25, 2014 with a clear indication that no further extension of time will be given in any circumstances.
However, the data already entered shall be submitted before 11.02.2014 in order that further action can be taken with regard to issue of health cards to such employees whose data is readily available.
DDOs have to therefore to confirm/submit those records in the web application before February 11, 2014.
Government also reiterate that the data of all categories of employees including the contract employees and the persons hired on outsourcing basis shall be entered without fail. All the DDOs and the appointing authorities shall note that the any claims relating to the persons whose details are not entered, will not be admitted in the PAO or the Treasuries and therefore they should ensure that the data of all employees of all types of employment is entered accurately and failure in this regard will lead to disciplinary action being initiated against them.
The other instructions issued in the references read above hold good and the pay bill of the employees for the month of March, 2014 shall be passed only after the submission of their data.
All the DDOs and the departmental officers and unit officers of all the departments should adhere to the above instructions.
The District Collectors shall review the progress with all the unit officers in the district and ensure that the data is uploaded before February 25, 2014.
Instructions to DDO’s:
The following precautions must be taken before Final Submission.
1) Make sure that data entry is completed.
2) Your data entry should match with the values provided in office address screen.
3) Do not Leave Invalid Data. Correct them before Final Submission. You can view them in Menu under ‘Invalid Data’
4) Final Submission button will be enabled only when all the values of the last column (i.e., Balance Data Entry) are zero
5) Once Final Submission is done, You will be disabled for data entry, edit and delete
6) You can only view and take a print out by downloading the pdf document.