AP School Grant Guidelines 2023, check utilisation of school grants from here

AP School Grant Guidelines 2023 or AP School Grant Utilisation Guidelines 2023 have been released by the Commission School Education and Andhra Pradesh Samagra Shiksha for the utilisation of school grants. All the Heads of Schools who are working in AP schools can check details download the School Grant details.

Every year, DSE AP will release the funds towards annual composite school grant to govt and local body and model schools under the SS Scheme. Detailed guidelines will be issued for how to use these funds in Andhra Pradesh schools. Every one should fallow the AP School Annual Grant and Maintenance Grant Guidelines for Utilization of Annual Composite School Grant.

AP Model Schools Grants Utilisation guidelines: APMS Maintenance Grants Utilisation guidelines. AP Model Schools Annual Grant Utilisation guidelines. CSE AP has given the APMS Grants Utilisation guidelines for utilizing an amount of Rs.3,00,000/-(Rupees three lakhs only) sanctioned by the State Office, APMS, per academic year towards the maintenance of the Institutions.

Name of the GrantAP School Grant 2023
TitleDownload AP School Grant Guidelines 2023
SubjectAP DSE released the AP School Grant Utilization Guidelines 2023
CategoryGuidelines
AP School Grant Guidelines

i.e., Maintenance of Academic Activities, Maintenance of Infrastructure and Miscellaneous in AP Model Schools. Certain Guidelines are provided for the Utilisation of AP Model School Grants sanctioned by APMS. Proceeding of the CSE and Ex Officio PD, RMSA/APMS AP, Rc.No.169/Accounts/201 Dated: 24-01-2019  Subject: A.P. Secondary Education Society – Model Schools – Utilisation of School Grants sanctioned by APMS – Heads of Expenditure -Certain Guidelines – Issued. Reference: This office Proceedings RC. No.169/Accounts/2018, dated:04.01.2019 

In continuation of the instructions in the reference cited, the permission is hereby accorded to utilize an amount of Rs.3,00,000/-(Rupees three lakhs only) sanctioned by the State Office, APMS, per academic year towards the maintenance of the Institutions. The said amount is to be utilized under the Heads of Expenditure as stated below:

AP School Grant Guidelines: The following guidelines are issued for utilization of various grants i.e school grant and maintenance grants released under Sarva Shiksha Abhiyan during 2014-15. School Grant @ Rs. 5,000/- for Primary School, and @ Rs.7000/- for Upper Primary Schools. The grant shall be utilized for the following items:

  • Purchases of chalks,dusters,buckets,mirrors,combset, School registers, Records , stationary, Xeroxing etc
  • Procurement of science lab material and Library books and children magazines like Balamitra, Chandamama, Bujjai, Bommarillu etc.,
  • Purchase of soap liquid and towels for hand washing of children.
  • Utilized for celebration of National science day, Maths day, annual day and other important other events organized under talent search activities. 
  • May also be used for up keeping of toilets and for payment of electricity bills.
  • Utilized for maintenance for Drinking water.

Maintenance Grant (@ Rs. 5,000/- to Rs. 10,000/- )
Provision: The maintenance grant shall be released @ Rs. 5000/- to the schools having upto 3 classrooms and @ Rs. 10000/- to the schools having more than 3 classrooms.

The grant shall be utilized for the following items.

  • Payment of electricity bills per month.
  • Maintenance of toilets.
  • Maintenance of drinking water facility
  • Maintenance of equipment (TV, Computer, Radio, fans, electrical hand switches, electrical motor etc.,)
  • Minor repairs to floor, roof, compound wall, gate, furniture etc. and white washing.

AP Model Schools Grants Utilisation guidelines: Head of Expenditure and Sub Heads, Amount Sanctioned under Sub-Heads, Total Amount Sanctioned under Head of Expenditure:
1. Maintenance of Academic Activities: 
a) Laboratory Consumables: Rs.30,000/-
b) Library: Rs.28,000/-
c) National Festivals / Important Days: Rs.20,000/-
d) Procurement of Sports Materials / Activities : Rs.20,000/-
d) Conduct of Examinations Rs.15,000/-
e) field Trips: Rs.20,000/-
Total : Rs.1,30,000/- 

2. Maintenance of Infrastructure:
a) Repair & Maintenance of School Building/ Classrooms / Furniture / Bore Well etc.: Rs.60,000/-
b) Maintenance of Computers & Software: Rs.10,000/-
c) Contingencies including, Electricity / water bills etc.: Rs.60,000/-
Total : Rs.1,30,000/- 

3. Miscellaneous:
a) Medical Care & First Aid: Rs.5,000/-
b) Maintenance of Plantation, & Greenery: Rs.5,000
c) Miscellaneous it’s .30,000/-
Total : Rs.40,000/-
Grand Total : Rs.3,00,000/- 

All the Principals of A.P.M.S. in the State are, therefore, hereby instructed to meet the expenditure as per the above allocation under specified heads of expenditure and sub-heads. The amount indicated under one head of expenditure shall not be utilized under another head of expenditure. However, the amount allocated to one sub-head may be shifted to another sub-head of the same head of expenditure strictly basing on the need. The unutilized amounts shall be carry forwarded to the next academic year.

Further, it is informed that the amounts in the APMS School Account may be retrieved back at any time without intimation as per orders of the authorities and the amounts pertaining to other than A.P.M.S., shall not be reimbursed in future. 

Hence no amount other than granted by the A.P. Model Schools should be kept in the APMS School Account and the Cash Book and the Stock Registers shall be maintained in a proper manner as per need and subject to local/internal/statutory audits.

Any deviation against the above instructions will be attracted suitable disciplinary action against the defaulters.


AP SSA Grants Guidelines on the utilization of Grants 2015-16: The following guidelines are issued for utilization of various grants i.e school grant and maintenance grants released under Sarva Shiksha Abhiyan during 2015-16.

I. School Grant @ Rs. 5,000/- for Primary School, and @ Rs.7000/- for Upper Primary Schools. Provision: An amount of Rs. 7000/- has to be released to Upper Primary Schools towards School Grant and an amount will be released Rs.5000/- to Primary schools towards school grant.

The grant shall be utilized for the following items:
1. Purchases of chalks, dusters, buckets, mirrors, comb set, School registers, Records, stationary, Xeroxing, etc.
2. Procurement of science lab material and Library books and children magazines like Balamitra, Chandamama, Bujjai, Bommarillu, etc.,
3. Purchase of soap liquid and towels for hand washing of children.
4. Utilized for celebration of National science day, Maths day, annual day and other important other events organized under talent search activities.
5. It may also be used for up keeping of toilets and for payment of electricity bills.
6. Utilized for maintenance for Drinking water.

I. Maintenance Grant (@ Rs. 5,000/- to Rs. 10,000/-): Provision: The maintenance grant shall be released @Rs. 5000/- to the schools having up to 3 classrooms and @ Rs. 10000/- to the schools having more than 3 classrooms.

1. The grant shall be utilized for the following items.
2. Payment of electricity bills per month.
3. Maintenance of toilets.
4. Maintenance of drinking water facility
5. Maintenance of equipment (TV, Computer, Radio, fans, electrical hand switches, electrical motor, etc.,)
6. Minor repairs to floor, roof, compound wall, gate, furniture, etc. and whitewashing.

Suggestive Guidelines on utilization of the Annual School Grants and Minor Repair Grant under AWP&B of RMSA for the year: The Annual School Grants @Rsl.50,000/- (@ Rs. 40,000.00 in total and Minor Repair Grant @ Rs. 10,000.00) under AWP&B 2015-16 of RMSA, Andhra Pradesh are being released to the School Management and Development Committees (SMDCs) of Govt. Secondary and Higher Secondary (having secondary section) schools maintaining A/C in various Banks by way of Bank transfer from State Office of RMSA, AP.

The Grants are released to those schools who submitted the utilization the school grants released during 2014-15. The details of the Annual School Grants and the Minor Repair grant released to the schools in 2014-15 are as follows-

1.Purchase of Books, periodicals, newspapers etc. (Rs.0.10 lakh per school): To strengthen the library and enhance knowledge & information for teachers as well as students of Secondary schools and Higher Secondary schools, the grant will be utilized for a. Purchasing of reference books for teacher & students, b. Newspapers, periodicals/journals/magazines etc on need basis.

(Purchase of books with due reference to the lists of books recommended by the KVS (or) recommended by the State Governments (or) Text Books and Reference Books for teachers should also be included or as per the scheme formulated by Raja Ram Mohan Roy Library Foundation, the nodal agency of Govt. of India to support public library services and systems.)
(Books may be purchased from the Book Fair which will be organized under RMSA at the district level.)

2. Water, electricity, telephone charges etc. (Rs.0.10 lakh per school): For the smooth functioning of the school and to meet the daily expenses of the school, this grant will be utilized in Secondary and Higher Secondary (having secondary section) schools. The grant will cover

a. Water,
b. Electricity,
c. Telephone charges, internet charges/ other rates and taxes,
d. Equipment for Sports, music, dance, painting, culture etc.
e. Teaching aids, instruments & appliances,
f. Stationery etc.

3.Grant for Minor Repairing (Rs.0.10 lakh per school):
To meet the urgent need for minor repairing and renovation of existing school buildings, this grant will be utilized and the suggestive works are

a. Repair of School building,
b. Toilets,
c. Tanks,
d. PlayGround,
e. School Campus,
f. Conservancy Services,
g. Electrical fittings,
h. Sanitary & Other fittings, Furniture and fixtures etc.

4. Sanitation and ICT : ( Rs.0.15 lakh per school) To meet the expenditure of Sanitation worker not exceed Rs.1000/- may be allowed. To meet the Allowance of Rs.500/- for teachers who allotted and to look after the activities of ICT in the school.

5. Need-Based works and Permission authority: Other Expenditure time to time on need-based: The suggestive items on need-based to meet the expenditure with prior permission should be taken from the District Education Officer for limitation of Rs.5000/- and Regional Joint Director is competent to provide permission up to 10000/- on detailed report and outcomes should be submitted by the SMDC chairman (Head Master) along with resolution copy so as to take the decision by the competent authorities.

5. ROLE OF SMDCS: To ensure the proper utilization of the grants, the SMDCs will have to organize their meeting and the resolutions are required to be taken as below-

(a) Proposal of works to be done through the specific grant with a priority of works. Process for implementation of the works including timeframe should also be clearly mentioned in their resolution.
(b) Resolution on community contribution & arrangement of Panchayat contribution etc either cash or kinds to support the grants is also required to be mentioned.

(c) Process for maintenance of records, registers & vouchers etc against each work.
(d) Submission of the utilization certificate of the grants to the District Programme Co-ordinator, RMSA or Dy. Educational Officer of School concerned in the specified formats within the stipulated timeframe.

In addition to resolutions of the SMDCs meeting, the following issues should also be strictly attended to: 1. The SMDCs will have to maintain a separate cash book for recording the financial transaction of the grants separately under RMSA programmes. 2. SMDCs will have to update their Bank Passbook immediate after receiving information on Bank transfer of the fund and the same should be recorded in the cash book in detail.

3. In case of the problems related to credit in the SMDCs A/C & other transacting processes of the bank, the SMDCs should inform the District Programme Co-ordinator, RMSA concerned immediately.

4. The SMDCs will have to complete all works to be implemented through the grants within the stipulated period.
5. After the implementation of every work, cash book should be updated mentioning voucher numbers etc.

6. The SMDCs must be submitted the utilization certificate of the school grants along with photocopies of vouchers within 10 days from the utilization of the grants to the concerned District Programme Co-ordinator, RMSA or Dy. Educational Officer of Schools in the specified format.

7. The SMDC will be legally duty-bound for utilization of the grants as per guideline. Disciplinary action will also be initiated against the defaulter SMDC and HM/ Principal of the school. RMSA School Annual Grant Utilization Guidelines

6. Community Contribution: For effective implementation and better completion of the works, contributions of the Govt./ PRI/ Community/ Private sector (either through cash or kinds) are always encouraged and the SMDCs can receive such contributions. The details of contributions should be donated systematically and the contributions are required to be mentioned in the format for the proposal of works.

Role of the District Programme Co-ordinator, RMSA or Dy.Educational Officer of Schools and others: The Dy.Educational Officer of Schools of the district will be the overall coordinator for proper implementation of the Annual school grants and Minor  Repair grant and the responsibilities in the utilization of the grants of the DPCs or Dy.E.O.s are as follows-

1. To ensure receipt of the grants by the SMDCs timely, the DPCs or ISs will have to co-ordinate with the nodal Bank in the district.
2. In case of an error found in the Bank details along within the list of schools, the DPCs or ISs should inform the Mission Director, RMSA, Andhra Pradesh immediately.

3. The RJD, DPC (DEO) and Dy.E.O. and other officials of RMSA will have to monitor the proper and timely utilization of the grants as per guideline during their school visit.

4. The DPC (DEO) and Dy.E.O.s are also to ensure distribution of the guidelines & formats related to the proposal as well as utilization of the grants and submission of utilization through the specified format to the Mission Director, RMSA, Andhra Pradesh

A. Repair/replacement of Laboratory/Equipment/ Purchase of Lab Consumable Articles – Grant Amount: Rs. 25,000/-

  1. Annual Grant of Rs.25,000/- per School per Annum or as per Actual requirement.
  2. Science Lab for classes IX & X.
  3. Replacement and /or repairing of Laboratory equipment.
  4. Purchase of consumable/chemical etc.,
  5. Upkeep of Laboratories.
  6. Any other activity relating to Science & Mathematics.

B. Purchase of Books Periodicals newspapers etc.,- Grant Amount: Rs.10,000/-

  1. Purchase of Books with due reference to the lists of books recommended by the KVS(or)
  2. List recommended by the State Government(or)
  3. Rs.10,000/- per annum or the actual expenditure, whichever is less.
  4. Text Books and reference books for teachers should also be included.
  5. (or) as per the scheme formulated by Raja Ram Mohan Ray Library
  6. Foundation, the Nodal Agency of GOI, to support Public Library Services and Systems.

C. Water & Electricity charges Telephone charges, Internet charges, other rates & Taxes – Grant Amount: Rs. 15,000/-

  1. To the extent of Grant/Actual Expenditure whichever is less to meet the expenditure incurred.

D. Minor Repair to Govt. Schools – Grant Amount: Rs. 25,000/-

  1. Available only for Govt. Schools having their own pucca Building.
  2. For repair of school building toilets playground computer electrical fitting whitewashing painting sanitary and other fitting, furniture etc.,
  3. Expenditure on minor repair would not be included for calculating 50% limit for civil works.

In this regards the above grants should be utilized by the SMDC constituted for implementation of CSS RMSA scheme at School level, duly following the terms and conditions stipulated by the GOI which have already been communicated time to time. RMSA School Annual Grant Utilization Guidelines

Further, they are requested to utilize the amount component-wise and not to divert from prescribed component to other component and submit the utilization certificates immediately.

Therefore, guidelines and instructions should be followed scrupulously. Any deviation in following the instructions issued viewed seriously and amount misses utilized if any will be recovered from the concerned Head of the institutions only besides taking disciplinary action as per rules.

*Disclaimer: We have published the above information for reference Purpose only, For any changes on the content we refer to visit the Official website to get the latest & Official details, and we are not responsible for anything

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