Instructions to DDOs for Online Employees Data Collection

Instructions to DDOs for Online Employees Data, Finance Department – Comprehensive Financial Management System (CFMS) – Human Resources Management under CFMS – Issue of Health Cards to State Government Employees – Online Collection of Employees’ data through Web-based application for implementation of HRMS Module and issue of Health Cards –Instructions to furnish the Data – Orders – Issued. For more details are available at

1. The DDOs have to log in to the website “”  by using their existing log-in ID (DDO code) issued by the Director of Treasuries and Accounts (DTA) using the default password “data entry”.

2. After the first login, the DDO has to change the password and set a new password.  The system has been designed to provide for change of the password by the DDOs. They may remember the password and should not disclose to anyone to maintain integrity in data entry.

Name of the detailsOnline Employee Data
TitleInstructions to DDOs for Online Employees Data Collection
SubjectOnline Employees Data Collection
CategoryEmployee Data
Online Employees Data Collection

The DDOs will be held responsible for any errors in data entry if any passwords are misused or the data is entered without the knowledge of the DDOs.

3. After setting the new password, the DDO has to first enter the details of his own office and the details of the subordinate offices if any and also the details of the next higher office to which the unit office in which the DDO works will report.  He has to complete this within 3 working days, in any case not later than 24.12.2013.

4. After finishing the entry of the above data, the DDO has to go through the user manual available on the website for a better understanding of all the fields of different screens intended to capture the data of different categories of employees.

5. He should download all the forms available on the website and take printouts in sufficient numbers and distribute copies to all the employees with instructions to submit the filled-in forms within three working days. The employees may also be instructed to submit the following documents in digital form along with the filled-in application:

(i) Copy of ICAO-compliant photograph of the employee and of each beneficiary for issue of health cards. 
(ii) Copy of Aadhar Card or Aadhar Card enrolment receipt for each beneficiary.
(iii) For beneficiaries who are below five years if Aadhar Cards or Aadhar Card enrolment receipts are not available, birth certificate issued by the appropriate authority may be furnished.
(iv) In case any family member or dependent suffers any disability, the disability certificate issued by the competent authority has to be submitted.
(v) If (ii), (iii) and (iv) documents above are not immediately available, remaining data may be entered without awaiting the documents. In such cases, employee be instructed to submit them before January 31, 2014.

6. The DDO has to verify the details furnished by the employee with the entries available in the Service Register of the employee and authenticate the data to be uploaded. He should countersign each form submitted by the employee before the commencement of the data entry.

7. After completion of the data entry, the DDO has to take a printout through the application and countersign it duly verifying with the forms submitted by the individuals.  These copies may be given to the individual for confirmation. If any discrepancy is pointed out by the individual after due verification with the records necessary corrections may be made any time before the data is finally submitted to the Finance Department.  

After the data is finally confirmed by the individual his signature may be obtained on the printout.  The DDO may countersign and send a copy of this to the Treasury Officer/PAO along with the pay bill.

8. The DDO has to prepare a list of all employees under different categories and ensure that relevant forms are supplied to the employees under acknowledgment and ensure that the data of all employees is uploaded.  

For this purpose, he has to prepare a checklist containing the names, the dates on which forms were given, the dates on which forms were returned, the date of countersignature, the date of data entry, the date of countersignature of the printout after completion of the data entry of each employee and the date on which copy of the countersigned forms submitted by the employee and countersigned hard copies of the data entered are sent to the Treasury Officer / PAO.

9. The following helpline numbers were set up for the benefit of the DDOs/ Treasury Officers/ Pay and Account Officers/ Employees:
(1) 9573530440 (2) 9963615558 (3) 8374024024 (4) 9989334646
(5) 8008044242 (6) 9000007649 (7) 9951574888 (8) 9810271557
(9) 9010203514 (10) 9010004430.

Download the Instructions to DDOs for Online  Employees Data Collection

*Disclaimer: We have published the above information for reference Purpose only, For any changes on the content we refer to visit the Official website to get the latest & Official details, and we are not responsible for anything

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