Operation & Maintenance Standard Operation Procedure Swachh Patashala program

Operation & Maintenance Standard Operation Procedure under Swachh Patashala Mission Daily maintenance

  1. General cleaning of classroom and staff room floors including kitchen
  2. Cleaning of any water-logging in the entire school premises
  3. Dusting of general storage, desks and benches and toy/book storage for children
  4. Ensure that soap and water are always available at handwashing points
  5. Ensure all toilets/urinals and water points are usable and functional
  6. Ensure all toilets and urinals are clean
  7. Check for loose locks and shutters of all the doors, windows and almirah etc.

Monthly maintenance

  1. Cleaning of dust from all appliances and walls etc.
  2. Remove dumped rubble/debris/building waste from the premises
  3. Observe any water logging in open areas
  4. Check for clogged drains on the ground, courtyard, and water outlets from courtyards
  5. Remove stains and marks on the enamel painted portions of the walls (especially corners and edges) door, window, almirah shutters with damp cloth/mill detergent dampened cloth
  6. Check for any damp marks on the walls, ceilings, and floor
  7. Check for any termites in the building
  8. Check for proper hardware operation of all doors, windows and almirahs
  9. Check for any cracks on walls and roofs
  10. Check if main water storage tank cover and outlets are leaking and the stored water is clean
  11. Check if all the manhole covers/inspection chamber covers are properly in place and not damaged
  12. Check for all leaky taps, valves, flushing cisterns etc.
  13. Check for any blockage in the drains, sewage pipes and waste water pipes
  14. Check if the First Aid kit is up-to-date and the medicines are within their expiry date. Replenish as per need.
  15. Check the functioning of hinges, bolts and other hardware of all doors and windows
  16. Clean all dust from the fans, tube lights and bulbs

Seasonal/quarterly maintenance (before monsoon)

  1. Check the water tank thoroughly for leakage etc. Seal it with water proof cement or sealant and clean it at regular intervals
  2. In case of an underground tank, check if the cover and the brim of the tank is intact and sufficiently raised from the surrounding ground level
  3. Thorough cleaning of the roof, water outlets, checking for cracks, broken gola, coping, chhajja etc. Checking and repairing of leaky roofs
  4. Levelling and cleaning of open school ground
  5. Thorough checking of electrical lines and earthing (if applicable)
  6. Clean coolers (if any), water tank, change pads, check all electrical systems and earthing
  7. Thorough cleaning of water storage tanks as described above

Annual maintenance

  1. General repair and maintenance work during the vacation
  2. Structural repair and plaster work
  3. Associated painting work
  4. Thorough cleaning of sewage and waste water lines
  5. Thorough cleaning of inspection and junction chambers. Repair of leaks, if any.
  6. Thorough cleaning of septic tanks/ leach pits
  7. Major repair of any electrical lines and earthing

Cleaning Supplies, Consumables etc.,:
School should keep stock of the following materials to ensure regular upkeep and maintenance of school infrastructure: Operation & Maintenance Standard Operation Procedure

  1. Soap for handwashing before eating meals
  2. Soap for use after toilet
  3. Soap for MDM cooks and helpers to be used before handling food
  4. Disinfectant for cleaning toilets, to be used by the cleaning attendant
  5. Separate brooms for cleaning toilets and eating areas
  6. Brushes for cleaning toilets after use, to be used by both students and cleaning attendants
  7. Bucket and mug for each toilet, to use for flushing and cleaning
  8. Sanitary napkins for emergency

Role of Various Stake Holders in O and M 

  1. Headmasters and teachers: 
    Encourage students to consistently use, operate and maintain school WASH facilities, Get involved in planning, oversight and ongoing management of WASH in school
    consultation with students and parents
    Participation in monitoring and corrective actions
  2. School Management Committees, Parents, Community, PRIs etc.
    Planning and execution  of work
    Monitoring of works
    Contribute  in installation, operation and maintenance
    Contribute to recurrent costs of WASH related supplies such as soap and toilet paper
    Participation in monitoring and corrective actions
    Support in addressing vandalism and other anti-social activities
  3. Child cabinets and students: 
    Helping all children to adopt appropriate hygiene behaviors
    Monitoring cleanliness of water, sanitation and hygiene facilities and the availability of consumables
    Promote hygiene behaviors in schools and community
  4. SSA functionaries / School administrators:
    Work with government officials to generate funds for keeping WASH facilities functioning and clean at all times
    Generate resources

Funds for Effective O and M:

  • Resources available under SSA  (School maintenance grant)
  • Resources through convergence:
    • MP /MLA funds
    • Rural Development schemes (Untied fund, 13th Finance Commission etc.)
    • Contribution from community
    • Alumni meet can be organized for fund raising, annually
    • Private companies willing to invest or implement CSR activities
    • NGOs can directly or indirectly be involved in raising resources
  • Download Swach Telangana Swach Patashala Module from here

*Disclaimer: We have published the above information for reference Purpose only, For any changes on the content we refer to visit the Official website to get the latest & Official details, and we are not responsible for anything

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