Govt. of AP HR Standard Code Book details, There are a large number of departments, services, and categories of posts with different pay grades under Government.
This book lays down the coding formats for HR entities in Government such as employees, posts, services, pay grades, etc. for the purpose of developing IT solutions that can talk to each other based on a standard.
The Human Resources Standard (HRS) is the Government of Andhra Pradesh initiative to standardize important entities that are commonly used by various departments in their daily transactions, reduce costs in rebuilding databases, ease inter-departmental and intra-departmental communications and enhance the information extraction across departments of Government.
The HRS is administered by GAD with inputs from the IT department, Finance department and other administrative departments concerned.
The purpose of HRS is to replace the individual departmental codes being used for official transactions, various programs, schemes and IT project development in the future.
Objectives of the HR Standard:
- This HR Standard has been developed to meet the following main objectives:
- To follow a uniform system of codes across posts and employees of all departments of Government.
- To enable standardized communication between various departments of Government.
- To support the interoperability of databases developed and maintained by various departments of Government.
- To contribute to quick project initiation and minimum project execution times.
- To enable the functional breakdown of geography, departments, and posts to ensure standardization and reuse.
Summary of the Standard Coding System:
The version 1 of the HR Standard deals with the following entities:
- A department has been functionally broken down into two levels viz., Administrative Department (Secretariat Department) and Heads of Departments.
- The Heads of Departments are broken down into Drawing and Disbursing Office Units housed under different districts.
- The geography of the state is broken down into two levels viz., Districts, and Mandals or Municipalities.
- All the services of the Government are coded.
- All the payscales from 1999 PRC are given 32 codes.
- An alphanumeric code is given to each broken down unit.
- The definitions of various entities have been given.
The version 1 of the HR Standard did not code the following:
- Coding each individual employee.
- Coding each individual post sanctioned under Government.
- Coding the individual villages and wards under a Mandal/municipality.
- The HRS has been developed for the entities of geography, departments, and posts. Each entity is broken down into parts and the components are coded in order to ensure the reusability of the components.
The organization of Departments of Government:
GoAP consists of a large number of administrative departments such as Medical and Health, Finance, Municipal Administration and Urban Affairs (MAUD), Agriculture, etc.
The administrative departments are located at the Secretariat and headed by a Secretary supported by secretariat staff. Each department has under its umbrella independent Heads of Departments (HoD) with its own staff spread across all districts of the State.
An HoD can be either purely a Government entity or an autonomous organization or a society or a local body etc. For example, MAUD has Secretary with his staff and under him HoDs Commissioner GHMC, CDMA, etc. Commissioner GHMC is not a Government HoD whereas CDMA is a purely Government HoD.
There exist around 200 services in GoAP. Each service gives the classification and categories of posts under it with clearly laid down service rules. Any person who is recruited for Government Service has to be necessarily recruited under some service.
Based on the workload in an HoD, Government sanctions or disbands posts against each category of posts in various district offices/head office of HoD.
Employee – Post relationship:
The GoAP HR Standard covers all the Government employees of the departments such as Directorate of Health (DH), Directorate of Medical Education (DME), etc., and pensioners. These employees are housed in Drawing and Disbursing Office Units (DDUs) where a Drawing and Disbursing Officer (DDO) pays the employees salary and Office Head maintains their Personal Registers (PR).
The PR consists of the entire history of the employee to date. There are approximately 35000 Drawing and Disbursing Officers (DDO) in the state. The pensioners are paid through banks after authorization by Sub Treasury Offices (STO)/Pension Payment Office in twin cities (PPO) and have no link with any department.
Each post sanctioned in Government is integrally linked to a DDU, has a pay scale, and mandatorily belongs to a category. An employee acquires his designation by virtue of being made to sit in a post through an order of Government. The DDU, pay scale, and category is linked to the post and not to the employee.
An employee without a post does not carry a designation or DDU. However, the employee continues to receive his pay as per the pay scale of the post which he occupies or was last occupying unless there is a change due to a promotion to a higher post, or automatic advancement not linked to the post. HR Standard Code Book details
There are three entities, one category, second DDU and the third payscale which go into defining a post (see figure 2). The definition of DDU needs the district in which DDU is located. The service gives the broad class of the posts such as Class A, Class B, etc. of AP Ministerial Service, and the category indicates the designation such as Junior Assistant, etc. within that class to which the posts belong.
GoAP HR Standard for Staff And Posts:
The system of coding laid down in HR Standard covers the following codes.
- Employee/pensioner coding for around 8.5 lakh employees for their lifetime and beyond
- Coding for posts sanctioned under each HOD
- Coding for Heads of Departments
- for purely Government Heads of Departments (around 112).
- for Heads of Departments which are autonomous (around 150).
- Coding for DDO office units within a HOD under each district
- Coding for the Services in Government (around 220)
- Coding for categories of posts under each service
- Coding for pay scales
- Coding for Sub Treasury Offices/Assistant Pension Payment Offices