Maintain the School Registers, Records, Files and Displaying items at School Level. Records, Registers and Files must be maintained in Each School, Displaying items should be displayed in Each School. HM and Staff should maintain the School level Records and Registers and display the important Items at their Schools. “School” It is the place where children’s all-round development take place. So, every minute is very precious in the School.
But a school functioning depends on the head of the institution. If monitoring is good the functioning of the school is also good. Monitoring is to see and verify the system and functioning of a particular institution or class and give suggestions to rectify mistakes.
Healthy monitoring gives good results for the education system which is very necessary. Monitoring should b very frequently because the school itself determines the future of a child. This monitoring will be in different stages.
They are
| S.NO | Stages |
|---|---|
| 1 | School Level Monitoring |
| 2 | Complex Level Monitoring |
| 3 | Mandal Level Monitoring |
| 4 | District level Monitoring |
| 5 | State Level Monitoring |
School-level monitoring is tat which takes place every day. Head Master monitors the classrooms, Classroom teaching, Teachers approach towards students, their attitude, etc. School Complex Level monitoring will be done by the School Complex Head Master. It may be once or twice a month. MEO is the monitor of all the schools in his Mandal. He visits the schools and monitors them in all aspects. it maybe once in a month or according to his convenience.
The next level of monitoring is District level and state level simultaneously. These monitoring will be once or twice in a year. Now these district and state-level monitoring teams are going to visit our schools from January to February this year. So, we have to ensure with these following records and registers.
| S. No | Name of the Register | Points to Remember |
|---|---|---|
| 1 | Admissions and withdrawals Register | Update every Year |
| Round up Students who left from the School | ||
| Note the reasons for withdrawal/ TC issued, Dropout etc., With Date /Class/TC No. and Sign | ||
| Fill All columns with boll point pen. Admission No / Name with surname/ DOB/ Father/ Mother/ Aadhaar card/ Caste/ Village/ Religion/ Nationality/ Date of Joining/ Class/ Last studied school/ Record sheet/ TC No/ Moles of the student | ||
| Write DOB in words. | ||
| Don’t Leave any columns blank in the middle | ||
| Avoid Over writing, Using of whitener | ||
| If there is any correction roundup and sign | ||
| 2 | TC Books | Mention Students Particulars/Class of Leaving/ Promoted are not/ Date of TC issued Clearly |
| 3 | Teacher’s Attendance Register | Write the Names/ Particulars in order with their Cadre and Seniority |
| Clearly Mention CL’s and other Leaves | ||
| Mention Vacant post information with date and Reason | ||
| Complete Month wise Days Attended and leave account | ||
| 4 | Pupil’s Attendance Registers | Enter details of students with Admission No. Complete Day wise and monthly average attendance of class |
| Mark attendance in the beginning of school hour and after lunch break . Blanks (dots)should not by left. Holidays marked in red ink. | ||
| 5 | Casual Leave Register | |
| 6 | Staff Other Leave Register | Enter the other leave details utilised by staff |
| 7 | Staff anotharized Absent Register | |
| 8 | Students Cumulative Records | Half pay / commutated/ medical /maternity/paternity |
| Provide all students for all classes | ||
| 9 | Class wise Pupil Grading Register | Enter only grades |
| Enter Students Subject wise Marks and grades | ||
| 10 | Consolidated Annual Report Register | Enter students final results and promotion details |
| 11 | SSC Final Marks Register | |
| 12 | SSC Year Wise final Results Register | |
| 13 | SSC Internal Marks Register | |
| 14 | Movement Register | |
| 15 | Academic Guidence Register | |
| 16 | Visitors Register | Comments of visitors during visit wish to make |
| 17 | Out Ward Register | |
| 18 | In Ward Register | Take print of proceedings/ Letters received and file them |
| 19 | Meetings Invitation Register | |
| 20 | Staff Meeting minutes Register | |
| 21 | Staff Service Registers | Note all the particulars after completion of task immediately |
| Verify every year and make necessary entries | ||
| Always keep SR’s in Headmaster’s Custody | ||
| If the Employee Requires issue and note in the register | ||
| 22 | SMC Committee Particulars Register | |
| 23 | SMC Meeting Minutes and Resolution Register | |
| 24 | Parents Meeting minutes Register | |
| 25 | SSA – SMC CASH Book | Update every month |
| 26 | SSA – SMC Cheque Issue Register | |
| 27 | SSA – SMC Stock Register | immedately after pusrchased |
| 28 | RMSA – CASH Book | |
| 29 | RMSA – Stock Register | |
| 30 | Genaral Stock Register purchased with Out Govt Grants | enter particulars of items immedately after pusrchased |
| 31 | Furniture stock Register | Update |
| 32 | Lab Stock Register | Physical science |
| Biological Science | ||
| Maths | ||
| Social | ||
| 33 | Science lab – Issue register | Note day wise issue of Materials |
| 34 | Games & Sports Stock Register | |
| 35 | Library Books Register | |
| 36 | Library Books Issue register | Note day wise issue of books with book Number and name |
| 37 | Audio- visual Equipment register | |
| 38 | Cadre Strength Register | |
| 39 | MDM Stock Register | Update every month |
| 40 | MDM Day wise Register | |
| 41 | MDM Consolidted& Roster Register | |
| 42 | Free Text Books Stock Register | |
| 43 | Free Text Books Issue Register | |
| 44 | Uniforms Stock Register | |
| 45 | Uniforms Issue Register | |
| 46 | Health Kits stock Register | |
| 47 | Health Kits Issue Register | |
| 48 | General daily Attendance Register | |
| 49 | Substitute Register | Complete everyday morning if any teacher on Leave |
| 50 | Notice Register | |
| 51 | NGC & ECO CLUB Register | |
| 52 | Scout & Guides Register | |
| 53 | School Donations Register | |
| 54 | General cash book | |
| 55 | LEP 3 R’s Registers | |
| 56 | Pay Bill Register | |
| 57 | Staff Salaries Cash Book | Update Monthly |
| 58 | Salaries Aquittance | |
| 59 | Treasury Bill Register | |
| 60 | Medical Reimbursement Register | |
| 61 | Teaching Diaries/Unit plans /Lesson Plans | |
| 62 | Year plan Register | |
| 63 | School development Plan Register | |
| 64 | School LOG book | Record important events accord in the school |
Important Items to be displayed in School
| S. No | Display Item | Detail |
|---|---|---|
| 1 | Class wise Time Table | Time table should reflect all Subjects and Co-Curricular Activities |
| 2 | Teachers wise Time Table | |
| 3 | School Development Plan | |
| 4 | SMC Particulars | |
| 5 | MDM menu | |
| 6 | Child Cabinets | |
| 7 | Learning out comes | |
| 8 | Staff Incharges | |
| 9 | Staff all Particulars | |
| 10 | 3R’s Time table | |
| 11 | NGC – Eco Club – Green bregade | |
| 12 | Balika Chetana Team | |
| 13 | School Timings | |
| 14 | Previous SSC results | |
| 15 | Infromation of Vidhyashaka Officials -from Governer to DEO | |
| 16 | Staff 100 % Vaccinated | |
| 17 | Important Phone No.s women and girls helpline, police Health emergency etc. | |
| 18 | Covid Safety boards |
TS State and District Teams to Visit TS Schools:
Telangana State and District Teams to Visit Schools. Be Ready With Following things
- FA-I, FA-II, FA-III, FA-IV Marks With Grades
- SA-I, SA-II Marks With Grades
- IX & X Internal Marks/Grades
- Project Reports (Each Subject Four Projects)Specially IX & X Classes
- Valued Answer Scripts Of All FAs / SAs
- Students Note Books
- Lesson Plan/Year Plan
- CCE Grading Registers
- Students Progress Cards
- Students Health Cards
- MDM Details etc.,
Important registers at school level:
1. Admission Register
2. Pupil Attendance register
3. Teacher attendance register
4. MDM stock & issue register
5. General attendance register
6. Quality control register
7. Rice stock register (monthly)
8. Cash book
9. AGR register
10. Visitor register
11. Student absent register
12. IRI register
13. VER
14. Library books issue register
15. 3R’s register
16. Haritha haram maintenance register
17. Invitation register
18. SMC meeting register
19. Resolution register
20. Minutes register
21. Teachers review register
22. Stock register
23. Staff movement register
24. CL register
25. MDM bill register
26. In ward-out ward register
27. Annual plan register
28. Lesson plan registers
29. Record sheet issue register/TC Book
30. Acquittance register
31. CCE register
32. Cumulative cards
33. JABAR cards.
34. Notice register
35. Iron and folic acid tab issue register by mpha (ANM)
36. Portfolio register
Displaying Items in each School:
Display on the chart at school level:
1. School time table
2. Teacher wise time table
3. Class wise time table
4. Institutional plan
5. MDM menu
6. Child cabinet
7. The vision of the school
8. Health club
9. SMC members
10. Class and caste wise strength particulars.
we want to discuss with you regarding our ngo. kindly contact at following number:
president: Sh Avtar Singh, 7018251232
vice president: Sh Ravinder Singh, 7018452488
general secretary: Sh Kulvir Singh , 8219565366
Regards
Himachal Sewa Dal, NGO