School Registers, Records, Files and Displaying items should be maintained in every school

Maintain the School Registers, Records, Files and Displaying items at School Level. Records, Registers and Files must be maintained in Each School, Displaying items should be displayed in Each School. HM and Staff should maintain the School level Records and Registers and display the important Items at their Schools. “School” It is the place where children’s all-round development take place. So, every minute is very precious in the School.

But a school functioning depends on the head of the institution. If monitoring is good the functioning of the school is also good. Monitoring is to see and verify the system and functioning of a particular institution or class and give suggestions to rectify mistakes.

Healthy monitoring gives good results for the education system which is very necessary. Monitoring should b very frequently because the school itself determines the future of a child. This monitoring will be in different stages.

They are

S.NO	Stages
1	School Level Monitoring
2	Complex Level Monitoring
3	Mandal Level Monitoring
4	District level Monitoring
5	State Level Monitoring

School-level monitoring is tat which takes place every day. Head Master monitors the classrooms, Classroom teaching, Teachers approach towards students, their attitude, etc. School Complex  Level monitoring will be done by the School Complex Head Master. It may be once or twice a month. MEO is the monitor of all the schools in his Mandal. He visits the schools and monitors them in all aspects. it maybe once in a month or according to his convenience.

The next level of monitoring is District level and state level simultaneously. These monitoring will be once or twice in a year. Now these district and state-level monitoring teams are going to visit our schools from January to February this year. So, we have to ensure with these following records and registers.

S. No	Name of the Register	Points to Remember
1	Admissions and withdrawals Register	Update every Year
		Round up Students who left from the School
		Note the reasons for withdrawal/ TC issued, Dropout etc., With Date /Class/TC No. and Sign
		Fill All columns with boll point pen. Admission No / Name with surname/ DOB/ Father/ Mother/ Aadhaar card/ Caste/ Village/ Religion/ Nationality/ Date of Joining/ Class/ Last studied school/ Record sheet/ TC No/ Moles of the student
		Write DOB in words.
		Don’t Leave any columns blank in the middle
		Avoid Over writing, Using of whitener
		If there is any correction roundup and sign
2	TC Books	Mention Students Particulars/Class of Leaving/ Promoted are not/ Date of TC issued Clearly
3	Teacher’s Attendance Register	Write the Names/ Particulars in order with their Cadre and Seniority
		Clearly Mention CL’s and other Leaves
		Mention Vacant post information with date and Reason
		Complete Month wise Days Attended and leave account
4	Pupil’s Attendance Registers	Enter details of students with Admission No. Complete Day wise and monthly average attendance of class
		Mark attendance in the beginning of school hour and after lunch break . Blanks (dots)should not by left. Holidays marked in red ink.
5	Casual Leave Register
6	Staff Other Leave Register	Enter the other leave details utilised by staff
7	Staff anotharized Absent Register
8	Students Cumulative Records	Half pay / commutated/ medical /maternity/paternity
		Provide all students for all classes
9	Class wise Pupil Grading Register	Enter only grades
		Enter Students Subject wise Marks and grades
10	Consolidated Annual Report Register	Enter students final results and promotion details
11	SSC Final Marks Register
12	SSC Year Wise final Results Register
13	SSC Internal Marks Register
14	Movement Register
15	Academic Guidence Register
16	Visitors Register	Comments of visitors during visit wish to make
17	Out Ward Register
18	In Ward Register	Take print of  proceedings/ Letters received and file them
19	Meetings Invitation Register
20	Staff Meeting minutes Register
21	Staff Service Registers	Note all the particulars after completion of task immediately
		Verify every year and make necessary entries
		Always keep SR’s in Headmaster’s Custody
		If the Employee Requires issue and note in the register
22	SMC Committee Particulars Register
23	SMC Meeting Minutes and Resolution Register
24	Parents Meeting minutes Register
25	SSA – SMC  CASH Book	Update every month
26	SSA – SMC Cheque Issue Register
27	SSA – SMC Stock Register	immedately after pusrchased
28	RMSA – CASH Book
29	RMSA – Stock Register
30	Genaral Stock Register purchased with Out Govt Grants	enter particulars of items immedately after pusrchased
31	Furniture stock Register	Update
32	Lab Stock Register	Physical science
		Biological Science
		Maths
		Social
33	Science lab – Issue register	Note day wise issue of Materials
34	Games & Sports Stock Register
35	Library Books Register
36	Library Books Issue register	Note day wise issue of books with book Number and name
37	Audio- visual Equipment register
38	Cadre Strength Register
39	MDM Stock Register	Update every month
40	MDM Day wise Register
41	MDM Consolidted& Roster Register
42	Free Text Books Stock Register
43	Free Text Books Issue Register
44	Uniforms Stock Register
45	Uniforms Issue Register
46	Health Kits stock Register
47	Health Kits Issue Register
48	General daily Attendance Register
49	Substitute Register	Complete everyday morning if any teacher on Leave
50	Notice Register
51	NGC & ECO CLUB Register
52	Scout & Guides Register
53	School Donations Register
54	General cash book
55	LEP 3 R’s Registers
56	Pay Bill Register
57	Staff Salaries Cash Book	Update Monthly
58	Salaries Aquittance
59	Treasury Bill Register
60	Medical Reimbursement Register
61	Teaching Diaries/Unit plans /Lesson Plans
62	Year plan Register
63	School development Plan Register
64	School LOG book	Record important events accord in the school

Important Items to be displayed in School

S. No	Display Item	Detail
1	Class wise Time Table	Time table should reflect all Subjects and Co-Curricular Activities
2	Teachers wise Time Table
3	School Development Plan
4	SMC Particulars
5	MDM menu
6	Child Cabinets
7	Learning out comes
8	Staff Incharges
9	Staff all Particulars
10	3R’s Time table
11	NGC – Eco Club – Green bregade
12	Balika Chetana Team
13	School Timings
14	Previous SSC results
15	Infromation of Vidhyashaka Officials -from Governer to DEO
16	Staff 100 % Vaccinated
17	Important Phone No.s women and girls helpline, police Health emergency etc.
18	Covid Safety boards

TS State and District Teams to Visit TS Schools:

Telangana State and District Teams to Visit Schools. Be Ready With Following things

1. FA-I, FA-II, FA-III, FA-IV Marks With Grades
2. SA-I, SA-II Marks With Grades
3. IX & X Internal Marks/Grades
4. Project Reports (Each Subject Four Projects)Specially IX & X Classes
5. Valued Answer Scripts Of All FAs / SAs
6. Students Note Books
7. Lesson Plan/Year Plan
8. CCE Grading Registers
9. Students Progress Cards
10. Students Health Cards 
11. MDM Details etc., 

Important registers at school level:

1. Admission Register
2. Pupil Attendance register
3. Teacher attendance register
4. MDM stock & issue register
5. General attendance register
6. Quality control register
7. Rice stock register (monthly)
8. Cash book
9. AGR register
10. Visitor register
11. Student absent register
12. IRI register
13. VER 
14. Library books issue register
15. 3R’s register
16. Haritha haram maintenance register
17. Invitation register
18. SMC meeting register
19. Resolution register
20.  Minutes register
21. Teachers review register
22. Stock register
23. Staff movement register
24. CL register
25. MDM bill register
26. In ward-out ward register
27. Annual plan register
28. Lesson plan registers
29. Record sheet issue register/TC Book
30. Acquittance register
31. CCE register
32. Cumulative cards 
33. JABAR cards.
34. Notice register
35. Iron and folic acid tab issue register by mpha (ANM)  
36. Portfolio register

Displaying Items in each School: 

Display on the chart at school level:
1. School time table
2. Teacher wise time table
3. Class wise time table
4. Institutional plan
5. MDM menu
6. Child cabinet
7. The vision of the school
8. Health club
9. SMC members
10. Class and caste wise strength particulars.  

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