Annual Grade Increment (AGI) to Govt Employees, AGI Software, Application Form download and more details

Annual Grade Increment (AGI) to Employees. AGI Software, Annual Grade Increment Application Form, Annual Grade Increment Rules, Annual Grade Increment Proceedings, Increment Rates in Master Scale and more details provided here for you. Annual Grade increment is the amount equal to difference of two consecutive stages in a particular pay scale.

It is granted to every employee who have completed successfully 12 months service in each year. The example of that is that if an employee joins a particular scale on any date in June, 2019 month he is eligible for the annual grade increment on 1st of June 2020. For example, If an employee joins on 29th February, 2020 he is also eligible for the annual increment on 1st February, 2021

If an employee is on extra ordinary leave (Leave without pay) more than 6 months he is not eligible for Annual Grade Increment of that year. For example if the EOL of an employee starts before 1st June and remains upt o 1st December. He will not be granted annual increment. Suppose an Employee EOL is less than 6 months on the medical certificate or medical grounds which is accepted by the concerned department.

So Employee will be eligible for the annual Grade increment in that year. On the basis of disciplinary cases annual increment of an employee can be withdrawn. AGI Application: Annual Grade Increment (AGI) Sample Letter or AGI Application form for AP Telangana Teachers/ Employees. Candidates may download the Annual Grade Increment (AGI) Letter from here.

AGIAGI Application Form
AGI Application in WordAGI Form (Model)
Letter For PS/UPS School TeachersDownload in Pdf
Letter For High School TeachersDownload in Pdf
Letter For EmployeesDownload in Pdf
Application for AllAll Increments Form in PDF
AGI Application Form Details
Annual Grade Increment (AGI) to Govt Employees, AGI  Software, Application Form Download and more details
Annual Grade Increment (AGI) to Govt Employees, AGI Software, Application Form Download and more details

AGI Software: These AGI software files are very useful to teachers and employees of other departments also. Prepared persons saved a lot of time and mental burden to users. These software can be useful for high schools as well as mandal level. It can be used for up to 320 employees. In this, only enter particulars in DDO Data Sheet and Pay Data Sheet and get proceeding & periodical increment certificate.

AGI SoftwarePrepared by
Annual Grade Increment SoftwareAGI Software by BS Chary
AGI Excel SoftwareAGI Software by KVK
AGI SoftwareAGI Software by SAR
AGI Software Details

Master Scale: In PRC 2015, following Master Scale had been issued for all Govt Employees. In this increment rates are provided. This master scale is very useful for sanctioning 6-12-18-24 AGI to employees and sanctioning Annual Grade Increments.

Rate of Increment in Master Scale: 13000 – 390 – 14170 – 430 – 15460 – 470 – 16870 – 510 – 18400 – 550 – 20050 – 590 – 21820 – 640 – 23740 – 700 – 25840 – 760 – 28120 – 820 – 30580 – 880 – 33220 – 950 – 36070 – 1030 –39160 – 1110 – 42490 – 1190 – 46060 – 1270 – 49870 – 1360 – 53950 – 1460 – 58330 -1560 – 63010 – 1660 – 67990 – 1760 – 73270 – 1880 – 78910 – 2020 – 84970 – 2160 – 91450 – 2330 – 100770 – 2520 – 110850 (80)

AAS 6-12-18-24 Years Details


Service Counts for increments:

  1. Duty period should be counted for increments FR.26 (a)
  2. E.O.L. Except that all holidays will be counted in increments. FR.26 (b) (1)
  3. The EOL within 6 months on the medical certificate approved by the concerned department will be calculated for the increment.
  4. Joining time is calculated in increments. FR. 2b (A)
  5. Broken periods of service in a post will count for increments.
  6. In accordance with RC 2091 / RC 2091 /D2-1-2010, Dt:21/7/2010 increments should be granted from February 1 to those who joined the duties on 29th February of the leap year.
  7. Increment is granted on the first day of the month
  8. If the employee is on leave by the increment date, the increment will be granted on that date. The financial benefit should be paid from the date of joining in his/her duty.
  9. If the probation period is related to the department test, increments will be given by the date of writing the final test.
  10. In case of training and passing the examinations, Increment will be granted upon completion of 1 year service from the date of the final exam of course

Not Count for increments:

  1. ‘Not considered as Duty’ Suspension period .
  2. EOL placed on medical certificate without permission of concerned officer.
  3. Over Stayal of leave not regularized
  4. Break in service due to discharge.

Stagnation increments:

  • Stagnation increments apply to pension and pay fixation.
  • 3 Stagnation increments in 1993 P.R.C. and 3 stagnation increments in 2005 P.R.C.
  • Those who are getting stagnation increments they got regular promotion, FR 22B does not apply for them.
  • If the increment is withheld due to penalty, the increment will be sanctioned only after the penalty is canceled.

Increment Retention: Increments are withheld in two ways in case of disciplinary action, in case of unsatisfactory behavior.

  1. With cumulative effect.
  2. Without cumulative effect.

With cumulative effect: Retention with Cumulative effect will not result in increments for that period. This causes future increments to be postponed.

Without cumulative effect: Regular increments can be granted if without cumulative effect. But there will be no financial benefit for that period (FR24).

Notional increments: G.O.Ms.No.2 Edn., Dt. 05-01-2009, Teachers have been given the opportunity to be granted 2 notional increments for the Apprentice period.

Children Education Concession Fee

Annual Grade Increment Rules

(i) Increment Authority: FR 24, 25, 26, 27 and FR 31A and Rule 10D, 13 of State & Subordinate Service Rules.

(ii) FR 24: An increment shall ordinarily be drawn as a matter of course unless it is withheld. An increment may be withheld from a Govt. servant by the State Govt. or by any authority to whom the State Govt. may delegate this power if his conduct has not been good, or his work has not been satisfactory.

In ordering the withholding of an increment the withholding authority shall state the period for which it is withheld, and whether the postponement shall have the effect of postponing future increments.

(iii) The Service which counts for increments: The Service which counts for increments: All duty in a post on a time scale (FR 26(a)) . Service in another post, other than a post carrying less pay, whether in a substantive or officiating capacity, service on deputation out of India, and leave other than extraordinary leave shall count for increments in the time scale applicable to the post on which the Govt. servant holds a lien (FR 26(b)(i)).

All leave other than EOL and the period of deputation out of India shall count for increment in the time scale applicable to a post in which a Govt. Servant was officiating at the time he proceeded (FR 26(b)(ii)).

The period of EOL taken on account of illness or for any other cause beyond the Govt. servant’s control or for prosecuting higher scientific or technical studies with an undertaking to serve the Govt. on return from leave for a period of at least 5 years, sanctioned by the Govt. (FR 26(b) (ii) Provision). HODs are empowered to count the EOL up to 6 months vide G.O.Ms.No.43, F&P, Dt.05.02.76 and G.O.Ms.No.261, F&P, Dt.23.-6.76)

Service in another post of Govt. of another state in India or the Central Govt. in officiating capacity (Note under FR 26(b) vide G.O.Ms.No.294, Fin., Dt.14.09.64 and G.O.Ms.No.183, Fin., Dt.19.07.65).

The period of officiating service in the higher post counts for increment in the lower post (FR 26(c)).

Foreign Service counts for increments in the post he would hold a lien (FR 26 (e)).

Joining time counts for increments in the post he would hold a lien (FR 26 (f)).

The EOL granted on the request of the individual for regularization of the dismissal / deemed suspension / suspension period, after exhausting all the available leave may also be counted for the purpose of notional increments and pension (Note 2 under the proviso to FR 26(b) (ii) vide G.O.Ms.No.307, Fin.(FR.II) Dept., Dt.03.12.2012)

(iv) Service which does not count for increment:

1) The period of Willful absence from duty which is treated as Dies-non (FR 18).
2) The period of Suspension treated as not duty (FR 54-B(1)(b).
3) The period of Suspension and period of service preceding the suspension, if the Suspension is made for misconduct (Note 5(a) under FR 24).

4) EOL sanctioned for private affairs (or) for regularizing the period of suspension ( FR 26(b)(ii) and Memo No. 11302/FR.II/64-4, Fin., Dt.16.06.64).

5) The period of EOL taken on account of illness or for any other cause beyond the Govt. servant’s control or for prosecuting higher scientific or technical studies with an undertaking to serve the Govt. on return from leave for a period of at least 5 years, not sanctioned by the Govt. (FR 26(b)(ii) Proviso)

6) Over-stayal of leave not regularized (Ruling 2 under FR 26(b)).
7) Officiating service in a lower time scale without specific sanction of Govt. will not count for increments in the substantive post on a higher scale (Ruling 9 under FR 26(b)).

8) The service rendered in temporary capacity without having prescribed minimum qualifications for the post (Memo No.2329/64-1, GA (Ser.A), Dt.08.12.64).

(V) Sanction of Notional Increment:

1) The pay of a Govt. servant whose date of seniority/promotion has been revised and fixed from an earlier date, pay may be refixed on the basis of notional duty in the post from time to time. Monetary benefit shall be payable only for the period he actually discharged the duties of the post. Pensionery benefits shall also be revised on the basis of notional pay in case of retirement/death. (FR 26 (aa) and Note 1,2,3,4 under FR 26(aa) vide G.O.Ms.No.163, F&P, Dt.30.06.78 and G.O.Ms.No.286, F&P, Dt.10.11.78).

2) If Increment falls due on the day following retirement, he may be given the benefit of increment notionally purely for the purpose of pensionary benefits (G.O.Ms.No.235, F&P (FW.FR.II) Dept., Dt.27.10.98).

(VI) Stoppage of Increment:

1) Without Cumulative Effect: The officer’s pay is restored to what it would have been, had his increment not been withheld from the next natural date from which he would have drawn an increment.(Ruling 1 under FR 24).

2) With Cumulative Effect: It will have effect on the postponement of the future increments.

3) In case of stoppage of increments, the increments falling due immediately after the date of issue of the order should be withheld. The employee shall not be recommended for promotion during the period for which the increments were ordered to withheld with effect from the date of the issue of the order (G.O.Ms.No.342, GA (Ser.V) Dept., Dt.04.08.97 and Circular memo No. 34663/Ser.C/99, GA (Ser.C) Dept., Dt.04.11.99).

4) The authority withholding an increment of an officer should expressly state in the order that the period for which the increment has been stopped will be exclusive of any interval spent on leave before the period is completed (Instruction under FR 24).

5) When an increment of an officer is withheld with cumulative effect, it is not the intension that the instruction under FR 24 should be applied. (Ruling 2(b) under FR 24).

6) The authority withholding the increment in an officer’s pay as a punishment should make it clear in the order whether it will affect the officer’s pension and if so to what extent (Ruling 4 under FR 24). If the punishment is withholding the increment with cumulative effect, it wiil have effect on the Officer’s Pension also (G.O.Ms.No.252, Fin.(FR.I) Dept.,Dt.29.08.06).

(VII) Stagnation Increments:

1) RPS 93: All the employees falling under Grade I To XXXII are entitled for 3 stagnation increments beyond the time scale and they shall count for the purpose of pension and pensionery benefits (G.O.(P).No.18, F&P (FW.PC.I) Dept., Dt.19.01.94).

2) The stagnation increments beyond the time scale in RPS 93 be reckoned as pay for purpose of fixation of pay on promotion on to the higher posts/AAS. (G.O.Ms.No.173, F&P (FW.PC.II) Dept., Dt.07.10.97).

3) The stagnation increments be sanctioned at the higher rate as admissible to the Pay. (Memo No.5763/59/PC-1/99-1, F&P (FW.PC.I) Dept., Dt.27.02.99).

4) RPS 99: 3 stagnation increments sanctioned beyond the time scale and they shall be treated as regular increments for all purposes such as fixation of pay on promotion/AAS. (G.O.Ms.No.152, F&P (FW.PC.I) Dept., Dt.04.11.2000).

5) The pay in RPS shall be fixed at the next stage over the aggregate by adding Stagnation Increments to the maximum of the Scale. If the aggregate is more than the elongated scale even after allowing 3 stagnation increments, then the difference will be treated as Personal Pay to be absorbed in future increases of pay. (Clarification issued vide Memo No.40577/581/PC.I/2000, F&P (FW.PC.I) Dept, Dt.23.11.2000).

6) RPS 2005: All the employees falling under Grade I – Grade XXXII are entitled for 5 stagnation increments beyond the time scale and they shall be treated as increments for all purposes such as fixation of pay on promotion/AAS, Pension etc., (G.O.(P).No.180, Fin.(PC.I) Dept., Dt.29.06.06).

7) Stagnation increments are allowed at the higher rate beyond the time scale of pay in the revised pay scales 2005, since the Master Pay Scales is elongated one. (Memo No.21445/367/A1/PC.I/2007, Fin. (PC.I) Dept., Dt.25.04.08).

8) RPS 2010: Govt. have sanctioned 3 stagnation increments falling under Grade I to XXXII, to be allowed beyond the time scale and these shall be treated as increments for all purposes such as fixation of pay on promotion/AAS, Pension etc., (G.O.Ms.No.52, Fin.(PC.I) Dept., Dt.25.02.10).

9) RPS 2015: Govt. have sanctioned 5 stagnation increments to Grade I – XXXII beyond the time scale and these shall be treated as increments for all purposes such as fixation of pay on promotion/AAS, Pension etc., (G.O.Ms.No.25, Fin.(HR-V-PC) Dept., Dt.30.04.15).

(VIII) Drawl of Increment:

1) Increment will be drawn from first day of the month in which it is due. The first increment in the case of initial appointment or promotion will be drawn a few days in advance of the completion of 12 months. (G.O.Ms.No.133, F&P, Dt.13.-5.74 and G.O.Ms.No.192, F&P, Dt.01.08.74).

2) In arriving at the date of next increment, the periods which do not count for increment will be added to the normal date of increment and if that date falls in the middle of the month, increment will be drawn from the first day of that month.

3) If the employee is on leave on the first day of that month in which it is due, it will be drawn from the date of joining duty after leave.

4) Increments withheld as a penalty without cumulative effect will be drawn from the date following the date of expiry of penalty. (Memo no.49463- A/21111/FR.II/74.1, F&P, Dt.06.10.74).

(IX) Sanction of Increments:

1) No increment should be given unless an increment certificate in APTC Form 49 is enclosed by the drawing officer. If increments are granted on the assumption of satisfactory completion of probation without an order of a competent authority, the drawing officer should append a certificate in the increment certificate as prescribed therein (Ruling 5(b) under FR 24).

2) An increment watch register has been prescribed in G.O.Ms.No.104, Fin. & Plg. (FW.A&L) Dept., Dt.08.03.76.

3) To ensure prompt drawl of increments the drawing officer should verify the Service Books of all his subordinates in the month of December of every year and maintain a register showing the names of all persons for whom increments are due in each month of succeeding year in the APTC Form 106 and if persons are transferred to his office, their names should be entered in the relevant pages with reference to their rates of increments. (Note 3 under SR 13, TR 16 of APTC Vol.I).

4) Passing of an Examination or test confers on a Govt. servant the title to any right, benefit or concession, such should be deemed to have accrued on the day following the last day of the examination or test which he passed. (Ruling 2 under FR 26(b).

5) When the period of probation is two years and when increment is annual, the probationer is entitled to draw the first increment after commencement of probation; his second increment will have to be drawn only w.e.f. the date following the date of declaration of probation but the period of service from the date of the first increment shall count for subsequent increments. (FR 31-A(2)(i)(a)).

6) Increment Sanctioning Authority: The drawing Officer in each department is authorized to release and to sign the increment certificate of the Govt. employees in each Department. In cases where the Drawing Officer and the officer who maintain the service records of the employees is different, a certificate of service particulars eligible for earning increment shall be given by the authority who maintain the service registers to the Drawing Officer, release of the increment. (Memo No.16965/677/A&L/5, F&P (FW.A&L) Dept., Dt.13.02.87).

(X ) Some other Important FR Provisions:

1) FR 25 Sanction of Efficiency Bar Increment: Where an efficiency bar is prescribed in a time scale the next increment after such bar should not be given without the specific sanction of authority competent to withhold increments.

2) FR 27 Sanction of Premature Increments:
a) An authority may grant a premature increment to a Govt. service on a time scale of pay if that authority has power to create a post in the same cadre on the same scale of pay.
b) Govt. is the competent authority to create or abolish a post on a time scale of pay.
c) The Administrative Depts. of the Secretariat have to obtain the prior approval of Finance Department to grant advance/premature increments.

Government Posts

Types of Government Posts: There are 3 types of posts in Government Sector (i) Permanent Post (ii) Temporary Post (iii) Tenure Post

Permanent Post: The post which carries a definite scale of pay and sanctioned without limit of time is called Permanent Post (FR 9(22)). Whenever a person is appointed against a permanent post he is said to be appointed in a substantive capacity and the pay that is allowed on account of such substantive appointment is known as substantive pay.

No person can be paid anything less than substantive pay at any time as a result of fixation of pay in a new scale. If it has to be fixed at a stage less than substantive pay such a drop has to be protected by grant of personal pay. Exceptions: 1. Reversion on own request 2. Reversion on punishment.

Temporary Post: The post which carries definite scale of pay and sanctioned for a limited period is called Temporary Post (FR ((30)). A Govt. servant is said to officiate in a post on which another Govt. servant holds a lien. The pay allowed in such a post is known as officiating pay.

Tenure Post: This also a permanent post but a person appointed against that post can hold office only for a limited period (FR 9(30-A)). Ex: Governor, CAG etc.,

Provisions under FR

The general rules relating to pay fixation are contained in FRs 19 to 35.

FR 19Next – below Rule
FR 20Pay of candidates undergoing training
FR 22When the appointment to another post is in a substantive capacity
FR 24 to 26Increments (State & Subordinate Service Rules Rule10(g), 13,17(c)
FR 27Pre-mature increments
FR 28, 29Reduction of Pay as Penalty
FR 30, 31When the appointments are made in officiating capacity
FR 35Pay of officiating Govt. at an amount less than that admissible.
Provisions under FR

Necessary Information for AGI

Required information for Annual grade increment: Employees, Who are completed successfully One year service, after one increment should be sanctioned to them. Annual Grade Increment should be sanctioned by Head masters / MEO/ Dy. DEOs as per GO 40 Dt.07-05-2002.

  1. Name of the Employee :
  2. Designation :
  3. Name of the School/Office :
  4. Scale of Pay :
  5. Date of 1st Appointment :
  6. Date of Increment :
  7. Present Pay : 39160
  8. Amount of Increment :
  9. After AGI Pay :
  10. Next Increment Date :

Model AGI Application

The Mandal Educational Officer,

Respected Sir,
Sub:-Request for sanction of Annual Grade Increment (AGI) w.e.f …….Req, Reg.

              I ….., working as a….. at ……would like to put the following few lines for your kind consideration.

            I have been working in the present cadre since …….. My Annual Grade Increment falls in the month of …… My present basic pay is Rs……../-. Hence I request you sir to sanction my periodical increment, and issue necessary orders at an earliest date before to present bills to STO.

Thanking you sir

                                                  Yours sincerely,

APTC Form 49 for AGI


A.P.T.C. FORM 49
(See Subsidiary Rule 13 under Treasury Rule 10)

Certified that every government Servant (s) named below has earned the prescribed periodical increment from date/dates noted in column (10) and either (a) has / have been the incumbent of the appointment indicated his / their names for a period notices than year since that in column (5) of (if he has / they have been suspended for misconduct (7) after deducting the periods between the dates shown in columns, (3) and (9)

and has been subjected if any order of stoppage of increments as penalty during periods and the during period / periods of leave on average pay taken at a time from and from To which has / have been conducted for increment / in the case officiating Government Servants name below  He / they would have officiated in the post but his / their going on leave or 

Sl No 1
Name Name
Appointment 17-10-2020
Whether Substantive or officiating –
Date from which present pay is drawn –
Suspension for Misconduct –
Leave without pay and in the case of those holding post of temporarily or in an officiating capacity all kinds of leave other than leave on overage pay during which they would have continued to official in the posts but for their going on leave up to a ma –
Date from which increment may be given17-10-2020
Scale of Pay28940.00-78910.00 
Present Pay 36,070.00
Amount of increment1030.00
Future Pay 37,100.00
A.P.T.C. FORM 49 Details

When an increment claimed operates to carry a Government servant over on efficiency have the claim should be supported by a declaration from the competent authority that it has satisfied its if the character and efficiency of the Government servant concerned are such that he is fit to pass the bar and columns(5) and (10) to (14) should be  all filled up in red ink.

The terms leave on average pay up to a maximum of 4 months, whichever occurring from includes earned leave up to a maximum of 100 days or 30 days as the case may be so for Government servants governed by the Andhra Pradesh leave Rules 1933 are concerned.

Model Proceedings for AGI

Present: Sri/ Smt…………………….

Rc.No…………… Date:……..

Sub:- Public Services – Z.P.H.S.,…, Sanction of the Annual- Periodical Increments to certain teaching staff – Orders Issued.

Ref: 1.G.O.Ms.No.40 Edn(Ser-V) Dept. Dt.07-05-2002
2. G.O.Ms.No.52 FIN (P.C.-I) Dept. Dt.25-2-2010
3. Representation of the individual dated______

ORDER: Annual Periodical Increment of the following teaching staff of Z.P.H.S.,…, is sanctioned raising their pay as mentioned  against their names and with effect from the dates as per the details furnished here under.

Name of the Teacher and Designation Teacher, Designation
Present Pay 36,070.00
Due date of Increment 17-10-2020
Rate of Increment 1030.00
Scale of Pay 28940.00-78910.00
Future Pay 37,100.00
MB Allowed 
Teaching Staff Increment Details
  1. Entries are made in the S.R.s of the concerned
  2. Certified that the teachers are not on leave at the time of sanctioning of Increment
  3. The Certificate of the Increment is enclosed

Head Master

Copy to:
1.The Incumbents


  1. When should be granted an Annual Grade increment to an employee?

    AGI, Annual Grade Increment is granted to every govt employee who have completed successfully 12 months service in each year.

  2. What is Annual Grade Increment?

    Annual Grade increment is the amount equal to difference of two consecutive stages in a particular pay scale

  3. What information is required to grant AGI?

    The following information is required to grant AGI.
    Name of the Employee,
    Name of the School/Office,
    Scale of Pay,
    Date of 1st Appointment,
    Date of Increment,
    Present Pay,
    Amount of Increment,
    After AGI Pay,
    Next Increment Date,

  4. Who grants AGI?

    DDO has the authority to grant AGI to employees

  5. Where can I download AGI Application Form?

    Employee can download the AGI Application Form from website. Application form downloading links also provided here.

  6. Is any software for preparation of AGI?

    Yes, AGI Software is available to download from here. Various persons AGI Software are provided here for downloading.

  7. Which APTC Form can be used for sanction of Annual Grade Increment (AGI)

    APTC Form 49 can be used for sanction of Annual Grade Increment (AGI)

*Disclaimer: We have published the above information for reference Purpose only, For any changes on the content we refer to visit the Official website to get the latest & Official details

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