DDOs How to fill the Allowances Deductions and Dependent Details on Finance Department Portal Website

DDOs How to fill the Allowances Deductions and Dependent Details on Finance Department Portal Website

Allowances / Deductions
This section must be filled by the DDO for an employee if they are eligible for allowances / deductions other than DA/HRA/CCA. Allowances/Deductions section will appear to the DDOs under the Data Entry tab.

To fill in the Allowances details, perform the following steps:

1 Employee Name DDO must select the “Employee Name” from the drop down menu for whom the
2 Get data Press get data. Then list of allowances will be available.
3 Type of allowances DDO must select the amount / %age from drop down menu as applicable and enter the value and select the periodicity from drop down menu.
4 Save data After the details entered in the Screen, press save data.

To fill in the deduction details, perform the following steps:
DDOs How to fill the Allowances Deductions and Dependent Details

1 Employee Name DDO must select the “Employee Name” from the drop down menu for whom the deductions are applicable.
2 Deduction Type 1. Press get data. Then list of deductions will be available under drop down menu of the field Deduction type. 2. DDO must select the “Deduction Type” from the drop down menu
a. Upon making a selection of Deduction “LIC” from the drop down
3 LIC – Policy No. Upon making a selection of “LIC “in “Deduction Type” field (3), DDO has to enter the “Policy No” by referring the policy.
4 Sum Assured DDO must enter the “Sum Assured” by the employee in the policy (Not mandatory to enter)
5 Amount of Monthly Premium DDO must enter the amount paid towards premium on monthly basis.
6 Date of Last Instalment DDO must enter the date of last instalment made by the employee
b. Upon making a selection of Deduction other than LIC from the drop down
7 Recovery Start Month / Year DDO must enter the start date of recovery Month / Year

3 Sanctioned Date DDO must enter the “Sanctioned Date” of the particular loan/advance.
4 Sanctioned Reference Number DDO must mention the “Sanctioned reference Number” of the particular loan/advance
5 Sanctioned Amount DDO must enter the total “Sanctioned Amount” allocated for the particular loan/advance.
6 Loan No DDO must enter the “Loan No” for theparticular loan/advance.
7 First Month Adjustment Amount DDO must enter the first month Adjustment Amount towards the particular loan/advance.
8 Total Instalments DDO must mention the Total number of Instalments towards the particular loan/advance.
9 Instalment Amount DDO must mention the Amount charged towards each instalment for the particular loan/advance.
10 Total Interest Amount DDO must mention the Total Interest Amount being charged for the particular loan/advance.
11 Interest Instalments DDO must enter the number of interest Instalments being paid by the employeefor the particular loan/advance.
12 Interest Rate DDO must mention the rate of Interest is being charged for the particular loan/advance.
13 Interest Instalment Amount DDO must mention the interest instalment amount for each month for the particular loan/advance.
14 Recovery Start Month/Year DDO must mention the start month and year for recovery for the particular loan/advance.

Please note the following:
Click “Save Data” button to save the records

Dependent Details
This section must be filled by the DDO for an employee’s dependent details. Dependent details section will appear to the DDOs under the Data Entry tab.

To fill in the Dependent details, perform the following steps:
1 Employee Type DDO must select the “Employee Type” from the drop down menu for whom the dependent details were to be maintained.
2 Employee Name DDO must select the “Employee Name” from the drop down menu for whom the dependent details were to be maintained

On selecting the Get Dependant Details button

1 Dependant Name DDO must enter the “dependant name” for the employee.
2 Relationship DDO must select the “Relationship” with an employee. If the DDO selects the “daughter” then DDO must select the marital status of the daughter.
3 Gender o Male o Female Select the Gender details from the given options
4 DOB DDO must enter the dependant’s “Date of Birth” details as per the relevant records
5 Aadhar Number DDO must enter the Dependant’s Aadhar Number
6 Aadhar Enrolment Number DDO must enter the Dependant’s Aadhar Enrolment Number (if Aadhar Number is not available)
7 Disability DDO must select the “Disability” option for entering dependant’s details. If YES then DDO must enter following fields. If NO then disability related fields will be disabled.
7.1 Disability Type DDO must select the disability type from the provided dropdown.
7.2 Disability Percentage DDO must enter the disability percentage in text box provided.
7.3 Disability Certificate DDO must upload the Disability Certificate.
8 Dependant Photo DDO must upload the Photo of the Dependant (specifications as mentioned in the GO).
9 Aadhar Card DDO must upload the Aadhar Card of the Dependent.
10 Birth Certificate of dependent (If age is less than 5 years & non availability of Aadhar card) DDO must upload the Birth Certificate of the Dependent, if the dependant’s age is less than 5 years and Aadhar card is not available.

On selecting the Upload Employee Photographs button
1.Photograph of Employee DDO must upload the Employee’s Photograph (specifications as mentioned in the GO).
2.Aadhar Card DDO must upload the Aadhar Card of Employee.

Please note the following:
Click “Upload Photographs” button to save the records.

*Disclaimer: We have published the above information for reference Purpose only, For any changes on the content we refer to visit the Official website to get the latest & Official details

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