Election Process and Presiding Officers Duties and Hand Book For Presiding Officers, BRIEF IMPORTANT POINTS TO BE REMEMBER BEFORE THE COMMENCEMENT OF POLL:
The Presiding Officer is over all in-charge of the Polling Station. His duties are, in brief, to
i.Place the Ballot Units in their respective Voting Compartments; In no case the Ballot Unit or the Control Unit be placed on the floor. It must be kept on a table.
ii. Connect the Ballot Units with their respective Control Units;
iii. Switch on the power;
iv. Demonstrate before the hour fixed for actual commencement of the poll to the, candidates/agents present that the Voting Machines are clear and do not contain any votes;
v. Conduct mock poll to ensure that the vote cast for any particular candidate is actually counted in his favour;
vi. Conduct first the mock poll for Lok Sabha Election using the Control Unit and Ballot Unit(s) prepared for Lok Sabha Election;
vii. Conduct. Then, the mock poll for Assembly Election using the Control Unit and Ballot Unit(s) prepared for Assembly Election; Election Process and Presiding Officers Duties
viii. Ensure that on the green paper seal fixed in the control unit for Lok Sabha election only the candidates for the Lok Sabha election or their polling agents as are present affix their signatures, and similarly, on the green paper seal fixed in the control unit for Legislative Assembly election, the candidates for Assembly election or their polling agents alone affix their signatures.
ix. See that Voting Compartments have been properly arranged with appropriate posters pasted outside to indicate clearly the Election pertaining to which the Ballot Unit is kept inside:
x. Ensure that the Cables to connect the Ballot Units with their respective Control Units are placed in such a way that voters are not required to cross over them during their movements inside the polling station. At the same time the entire length of the cable should be visible to the polling agents present.
xi. Ensure, that all the members of the polling party are in position well before the commencement of the poll and all materials and records are kept handy and ready to commence poll at the appointed hour:
xii. Prevent any member of the polling party or any polling agent from wandering inside the polling station and to keep them seated in their allocated sears:
xiii. Keep, during the progress of poll, a close watch on the movements of the voters and to be alert and watchful so that no voter goes away without voting for both or either of the elections.
xiv. Ensure that during the first hour of the poll when polling is generally brisk, no member of the polling party shows any slackness in the duties allocated to him.
xv Check periodically the total for each control unit to ensure that the voting is going as per the serial order of electors.
xvii Ensure that in simultaneous election, copies of Form 17C for parliamentary election are supplied to polling agents of the candidates in parliamentary constituency only and copies of Form 17C for the assembly election are given only to the agents of candidates of assembly constituency.
xviii At regular intervals check the ballot unit to ensure that the voter has not tampered with it in any manner. The voter already in queue at the time fixed for close of poll will be allowed to vote.
xix During the courses of poll there may be same compelling circumstances under which, if it becomes essential to use a new voting machine. In such circumstance PrO shall again required reading out declaration of secrecy for ensuring free and fair election.
xx He shall ensure proper application of indelible ink.
xxi He shall ensure the performance of duties of polling officers as under – Identification of elector and locating his or her name in roll with the help of EPIC or the documents if prescribed by ECI.
xxii Proper marking in roll for the purpose of statistics Form PSO5.
xxiii Proper entries in voter register i.e. Form 17A and then issue of voter slips. Election Process and Presiding Officers Duties
xxiv Ensure that sufficient time has elapsed after the indelible ink mark was put so that the mark dries up by the time voter leaves the polling station.
xxv PO shall keep a close watch on the movements of the voters and to be alert and watchful so that no voter goes away without voting.
xxvi. The voter already in queue at the time fixed for close of poll will be allowed to vote by issuing slips from last voter at the scheduled close time of poll with in 100 meters radius of polling station.
xxvii While poll is in progress, unusual complex cases are likely to crop up. Deal with them yourself leaving the Polling Officers’ to carry on their normal duties. Such cases will be–
(a) Challenge to a voter (Chapter XVIII),
(b) Voting by minors (Chapter XVIII),
(c) Voting by blind or infirm voters (Chapter XXII),
(d) Voters deciding not to vote (Chapter XXIII),
(e) Tendered votes (Chapter XXVII),
(f) Breach of secrecy of voting (Chapter XXI),
(g) Disorderly conduct at the booth and removal of disorderly persons (Chapter XVII),
(h) Adjournment of poll because of riot or any other cause (Chapter XXVIII).
xxviii.PrO should ensure that no unaccounted person other than voter and those authorities allowed by ECI, enter the polling booth.
xix. PrO should ensure that no voter brings mobile phone inside the booth. Even the cell phones of polling personnel should remain switched off inside the polling booths
xxx Instruct your Polling Officer to ensure about the proper identification of such voter whose name is included in the ASD List.
xxxi Instruct Video Camera Supervisor to take the photos of electors in the same serial as entered in register 17-A.
xxxii.Don’t go inside the voting compartment, if in unavoidable circumstances you have to go, accompany with Polling Agents.
xxxiii.Collect statistical information for compilation of item 18 of your diary regarding polling every two hours.
xxxiv. Close the poll at the appointed hour even if it has started late. Give slips with your signature to those persons who are in the queue at this hour. Ensure that no additional person joins the queue after the appointed hour.
xxxv. Priority to be given physically challenged voters.
xxxvi. If any voter wants to know how to vote on EVM, explain him at dummy ballot unit.