TS SSC 10th Class Exams Invigilator Duties 2020 & Instructions. DGE Telangana had issued instructions for those who are going to work as invigilators for TS SSC March 2020 Public Exams. In these instructions are divided into two parts.
Part-I deals with General Instructions applicable to all papers. The Invigilators are informed that Coding is being implemented for all the subjects of SSC, OSSC and Vocational Public Examinations, March 2020 also. Detailed instructions to be followed while conducting examinations are given in the Part-II of these instructions.
Any deviation/ mistake /lapse on the part of the invigilator will lead to severe consequences such as withholding the results of the candidates in his room, non-identification of the answer scripts of the candidate and severe disciplinary action against the invigilator concerned. Read all the instructions carefully and in case of any doubt, please discuss with the Chief Superintendent and the Departmental Officer. Any lapse on his / her part will cause irrevocable damage to the candidates.
ACT NO.25 OF 1997
Special Instructions To The Invigilators Duties Of Invigilators
a. These instructions are divided into two parts.
b. Part-I deals with General Instructions applicable to all papers.
c. The Invigilators are informed that Coding is being implemented for all the subjects of SSC, OSSC and Vocational Public Examinations, March 2020 also.
d. Detailed instructions to be followed while conducting examinations are given in the Part-II of these instructions. Any deviation/ mistake /lapse on the part of the invigilator will lead to severe consequences such as withholding the results of the candidates in his room, non-identification of the answer scripts of the candidate and severe disciplinary action against the invigilator concerned.
e. Read all the instructions carefully and in case of any doubt, please discuss with the Chief Superintendent and the Departmental Officer. Any lapse on his / her part will cause irrevocable damage to the candidates.
PART-I: General Instructions
1. APPOINTMENT ORDER: The Invigilators for the Examination centres will be appointed by the respective District Educational Officers and in exigency by the Deputy Educational Officers/Mandal Educational Officers in consultation with the District Educational Officer. The Chief Superintendent should not appoint/change without informing the DEO. In all such cases they should be got approved by the DEO concerned in writing.
2. REPORTING FOR DUTY: Invigilators should report to the Chief Superintendent (C.S) of the concerned Examination centre one day before the commencement of examination as per the instructions of the DEO and obtain the Photo Identification Cards duly signed by the Chief Superintendent or the Departmental Officer (D.O). He should attend the meeting convened by the C.S. without fail and receive necessary instructions for the orderly conduct of Examinations.
3. RECEIPT OF QUESTION PAPERS: On receipt of the Question papers from the Chief Superintendent, he/she should check up whether the name of the subject, Paper code, medium etc., pertains to that day’s examination as per the time table and whether the number of question papers are sufficient for the number of students taking examinations in the hall allotted to him/ her.
WARNING: If the question papers of the next day or wrong paper code or wrong subject or wrong medium or wrong combination are received by the Invigilator, He/she should return them immediately to the Chief Superintendent/ Departmental Officer and ensure that correct question papers are given to him/her immediately.
Under no circumstance s he /she shall leave the Chief Superintendent’s room with wrong question papers, and under no circumstances, he/she distribute wrong question papers to the candidates. If necessary they shall seek clarification from the
Chief Superintendent in case of any doubts. The invigilator is totally held responsible for any of the above lapses if he/she does not follow the instructions.
4. SEATING ARRANGEMENTS FOR CANDIDATES: The Invigilator should ensure that no candidate is disturbed from the original seating arrangement allotted to his/her room in the Jumbling system and arranged by the Chief Superintendent of the centre.
Because, the schools do not have equal strength and similarly the capacities of centres constituted are not uniform and jumbling is done by computer programming it is likely, but rarely, 4 to 5 students of the same school might be allotted continuously.
In all such cases he should report to the Chief Superintendent and get the seating arrangement modified internally in the same room so that they will not be seated in a continuous manner and if it is not possible to adjust in the same room, they may be adjusted in the next room so that the same school children are not seated continuously. As far as possible the children should be made comfortable mentally without disturbance and without problem to the students.
5. ATTENDANCE SHEETS:
The computerized attendance sheets with scanned photos of the candidates are supplied to the Chief Superintendents of the centres. The Invigilator of the concerned room shall obtain the signatures of all candidates assigned to his/her room on every day of the examination at relevant columns and the Invigilators concerned also have to put their signatures on the attendance sheets provided at the relevant columns at the bottom of the sheets on each day of the examination.
The attendance sheets would be circulated daily by the Chief Superintendent of the centre to all examination rooms for this purpose. He should not allow any candidate/ candidates who are not allotted to his room or who do not belong to his centre. Severe action will be taken as per the Act 25 of 97 for indulging in such activities.
6. CHECKING OF HALL TICKETS:
a) The computerized hall tickets with scanned photo and signature of the candidate, Roll Number, Name, Father’s Name, Date of Birth, Subjects offered, Medium and Marks of identification of the candidate and the dates of examinations of the subjects offered by the candidate are being supplied to the candidates of all categories. There is no need to get the signatures of the candidates on the Hall Tickets as was done in the previous years since the candidates’ signatures have to be obtained on the attendance sheets itself at the relevant column.
b) The Invigilators have to verify the identity of the candidate with reference to the photo on hall tickets and attendance sheets and report to the Chief Superintendent of the centre if any impersonation or discrepancy is found.
c) The candidates shall be allowed to the examination Hall up to 9:35 a.m. only. No candidate should be allowed after 9:35 a.m.
7. Special Instructions On Issuing Question Papers To Candidates: (Private Once Failed):
i . FIRST LANGUAGE PAPERS:
Care should be taken in particular that on the day of First language Paper -I, Question paper of 01T of 40 Marks should not be issued for the candidate of Composite Course (03T of 60 marks) and vice-versa. Similarly, the Question paper of 02T of 40 marks should not be issued to the candidates of 04S of 20 marks.
For the reasons not known both Invigilator and the candidates are getting confused, with the result there are instances every year where the candidates were given 03T paper for 01T and vice versa. Similar occurrences are there in the case of 01U and 03U also. Sometimes the candidates themselves demanded wrong Question paper and answered them. To avoid confusion, composite course question papers are supplied in colour paper.
i. SECOND LANGUAGE:
1. All the students have to study and appear for Telugu either as 1 st Language or 2nd Language compulsorily from SSC Examinations March 2008 vide G.O.Ms. No. 86, dt.2-7-03 of Education (SE-C&TBP) Department.
2. Further, the Director of School Education, Hyderabad issued orders vide Rc.No.196/E1-1/2008, dt. 09-06-2009 to all the District Educational Officers in the State and instructed to take effective steps to implement G.O.Ms.No.86 Edn., (SE-C&TBP) Dept., dt.02-07-2003 introducing three language formula effectively, without any deviation and no exemptions shall be given in the matter and also instructed to issue necessary instructions to all the schools under their control.
3. The Govt. has issued G.O.Ms.No.2, School Education (Prog.II) Dept., dt:26-08-2014 in addition to the G.O.Ms.No.17 dt:14 -05-2014 and issued orders with regard to the Opting English as Second Language for the students admitting in our State from other States.
The other State students take admission in VI standard in any formal schools of Telangana, it should be made mandatory that they have to study 3 languages opting 09T (Telugu) as Second Language. Further, in case of students of other States take admission in the State whose Second Language is Hindi in the previous schools they may be continued with learning Hindi as Second Language in the newly admitted schools in Telangana. Those students who join in higher classes from VII onwards coming from other States with other than Telugu Medium study may be exempted from studying II language.
On the day of the examination of 2nd Language, 09H Question paper should be issued to only those candidates who have answered First language Telugu i.e., 01T/02T, or 03T/04S. Under no circumstances the candidates of 1 st language Telugu should be given 2nd language Telugu question paper i.e 09T. Similarly, the candidates who have answered 1st language Hindi, i.e., 01H /02H should be given 2nd language Telugu 09T.
ii. PENALTY FOR ISSUING the WRONG COMBINATION OF QUESTION PAPERS:
The Invigilators will be solely held responsible for the issue of any type of the wrong combination of question papers to the students. Persons responsible for the issue of wrong question papers will be punished as per Act 25 of 1997 for negligence in discharging their duties. Hence the Invigilators shall seek clarifications from Chief Superintendent of the centre even for slightest doubt and objection raised by the Examinees. Severe disciplinary action will be taken against all concerned for such lapses.
iii. VERIFICATION BY CANDIDATES:
As soon as the question papers are given to the candidates, the Invigilators should ask all the candidates to verify the question paper given to them before answering it, whether the Question paper given to them is relevant to the subject/paper code. Medium/ day and date offered by them. The candidates may also be warned that any objection raised later during the examination will not be entertained and they have to lose the performance of that day’s examinations.
iv. DISCREPANCY IN SUBJECT COMBINATION IN THE HALL TICKET OR NOMINAL ROLL:
If any of the candidate(s) report that the subjects offered by him/her are not printed in the Hall-ticket or printed nominal roll, you must report the matter to the Chief Superintendent. No candidate should be permitted to write any additional subject other than the one printed in the Hall -tickets or nominal rolls without taking a declaration on the lines that the candidate himself/herself is responsible for the change of subjects or appearing for the subject other than one printed in N.R and for any type of eventuality in this regard that may arise at later stage.
v. NOTING ROLL NUMBER ON QUESTION PAPER
The candidates shall be asked to note the Roll Numbers on the question papers soon after it is given to them in order to curb any exchange of question papers among them. The candidates may be strictly warned not to exchange their question papers, answer papers or communicate in any manner during the conduct of examinations, lest they would be booked under malpractice.
vi. ISSUING PART (B) – ONLY IN THE LAST HALF AN HOUR :
The Part-B bit paper shall be given to the candidates along with main papers i.e., Part-A to the following Question Papers. They should be collected at the end along with main answer books.
Sl. No. Subject Name Paper Code
1. First Language Telugu Paper-I & II 01 / 02T
2. First Language Kannada Paper-I & II 01K / 02K
3. First Language Marathi Paper-I & II 01M / 02M
4. First Language Hindi Paper-I & II 01H / 02H
5. First Language Tamil Paper-I & II 01A / 02A
6. First Language Urdu Paper-I & II 01U / 02U
7. OSSC Paper Sanskrit Paper-I & II 23 / 24, 25/26
8. First Language composite Course Paper – I 03T, 03A, 03M, 03H , 03U , 03K
vii . ISSUING PART (B) – ONLY IN THE LAST HALF AN HOUR :
Part-B bit papers shall be given to the candidates in the last half-an-hour to the following paper codes.(ii) all Second Language subjects. (iii) all non-Language subjects.
viii. Third Language English (EM) Paper-I & II (13E/14E) : These two Question Papers do not contain A & B papers. But the Question papers will contain bit questions. The Candidates have to write all answers (including bit answers) on the Answer Sheets only given to them.
8. Peaceful Conduct Of Examinations – Prevention Of Malpractices:
i) The Invigilator should not leave the examination rooms or indulge in conversation with other Invigilators during the conduct of examinations.
ii) The Invigilator should ensure that no pieces of paper / guides / any other forbidden material are present in his / her examinations room before the commencement of the examination.
iii) While entering the examination hall itself, warn the students to throw away any forbidden material and not to keep any material with them. Verify and confirm with reference to the Hall – tickets and photos about the correctness and genuineness of the candidate taking the examination.
iv) If it is found that any person is impersonating, bring the fact to the notice of the Chief Superintendent / Departmental Officer immediately and care should be taken to see that the delinquent is handed over to the Police and a criminal case is booked against him, giving a written complaint.
v) If a Muslim girl candidate desires to take the examination with her burkha on, she should be permitted to do so. Please take the help of women invigilators to check them at the entrance only, in order to establish the identity and to detect possession of forbidden material, if any.
vi ) Do not allow any unauthorized person including the employee /correspondent of the school who is not appointed on examination duty to enter into the examination room(s) or to the centre itself. Take special care so that they do not pass on any forbidden material to the students or move about in a suspicious manner in the premises of the center.
vii) Prevent the candidates from resorting to malpractices. Further, the particulars of any candidate booked under malpractice should be noted in the prescribed form only and handed over to the Chief Superintendent for onward transmission to the Director for Government Examinations, T.S., Hyderabad.
viii) No candidate should be allowed to possess Pager/Cell Phone in the Examination Hall. Even the invigilator is also prohibited from having the Pager/ Cell Phone during the examination.
x) In case, any candidate does not enclose the Main Answer Script to the additional answer sheets or vice versa record the same on the additional answer sheet /Main Answer Book and send to the Chief Superintendent with a written report.
x) Act 25/1997: During the surprise visits either by the Flying Squads or by any authorized officers, if any of the candidates is found to resort to malpractice, the invigilators will also be held responsible for improper invigilation and checking and action will be initiated against them as per the Act 25/1997, the Prevention of Malpractices Act and C.C.A. rules.
xi ) Candidates who were booked under Malpractice, should not be allowed to write subsequent examinations as per G.O.Ms.No.872 Edn., dated: 16-05-1992 of Education Department.
PART-II: Exams Conducting Instructions
Special Instructions To Invigilators To Be Followed For Conducting Examinations Of Coded Papers
NOTE: This year also the coding system is extended to all the Subjects (SSC / OSSC / Vocational Examinations). In this regard, barcoded OMR sheets, Main Answer Books, Additional Answer Books which are specially designed for coding system are supplied to the centres. Hence the Invigilators play a key role in this new system. The Invigilators, therefore, have to attend the meetings convened by the Chief Superintendent of the centres without fail and adhere to the instructions given scrupulously on the conduct of examinations with barcoding system without any mistake.
(i ) The Invigilators shall report to the Chief Superintendents by 8:30 A.M. on the examination days without fail.
(ii) Recei vi ng of Answer Scripts and OMR sheets:
- Shall receive barcoded OMRs, the blank Main Answer Book and Additional Answer Books from the Chief Superintendent and go to respective allotted rooms by 8-45 AM sharp.
- Instructions to be given to the candidates one day in advance to be present at their respective seats by 9:00 AM sharp from 14-03-2017 to 30-03-2017.
(iii) Distribution of Main Answer Books:
- Invigilator shall put full signature in space provided only.
- Shall go round the room in the 1st instance and check whether a correct candidate with reference to the Hall tickets is sitting at the correct place.
- Then distribute the Main Answer Books to the candidates without disturbing the Serial Numbers noted on the Main Answer book. Explain the instructions printed on the Main Answer Book to the students.
- Instruct the candidates not to write his / her Hall Ticket Number on any part of t he answer script either on Main or Additional Answer Books.
- The Invigilator shall instruct the candidates to write Main Answer sheet serial number on Graph Sheet, Map Sheet and Part (B) bit paper in respect of failed candidates and satisfy himself by verifying while signing by him.
- Direct the candidates to write subject Name and paper as the case may be on the Main answer book at the relevant columns. This aspect has to be checked by the Invigilators first going to each and every candidate.
(iv) Distribution of Bar Coded OMR Sheets:
Invigilator shall put full signature in space provided only.
After completing the work shown at item No. (iii) above he shall distribute bar coded OMR sheets to the candidates with reference to Hall tickets of the candidate available with them duly verifying the Roll number and Name of the candidate printed on Part I of the OMR sheet. The Invigilator shall be very careful and vigilant while distributing the OMR so that wrong issuance can be averted.
Instruct the candidates to verify the entries printed on part I of the barcoded OMR sheet and to ensure whether they related to them.
After satisfying the correctness of OMR and particulars in it instruct the candidate to adjust the barcoded OMR sheets to be placed just below the punch hole provided at the top left corner of the main answer sheets.
The Invigilator who will be provided with the stapler machine, he has to go to each and every candidate in the order of Roll Number and after satisfying the proper placement of the OMR sheet he shall staple Barcoded OMR sheet to the main answer books at the places provided and indicated on part II of OMR sheets.
Then the Invigilator shall see that the paper seal stickers are properly pasted by the candidates to cover the stapled pins (ie.,) top portion of the sticker covering the pin over the OMR sheet and bottom portion of the sticker to be covered stapled pin at the bottom of the main answer sheets.
After completion of the said work by all the candidates instruct the candidates to note Sl.No. of the Main answer book issued to him on part I and Part II of the OMR sheet at the relevant column and also put his / her signature at the place provided in OMR sheets.
The Invigilator shall go to each of the candidates and after satisfying himself about the stapling of OMR sheet and sealing the stapled pins portion shall put his signature (Invigilator’s) both on main answer book and OMR sheets at relevant columns.
Invigilator shall complete the above work by 9:25 AM so that question paper can be distributed at the stroke of 9:30 AM and examinations are commenced on time without any loss of time.
In case BARCODED OMR sheet is not sent by the O/o D.G.E., in respect of any candidate whose name is in the Centre Nominal Rolls and he was issued Hall Ticket, Blank OMR sheet (non-standard OMR sheet having no particulars of candidate in Part-I of OMR sheet) shall be obtained from the Chief Superintendent and used.
The candidate’s particulars shall be filled in the OMR sheet by the candidate and the invigilator shall check the particulars printed on the Hall ticket. Further, the particulars of the blank forms used shall be furnished in the Proforma-V & VI in duplicate and given to the Chief Superintendent for onward submission to the camp office of the Spot valuation centre allotted for dispatch of the answer scripts of that examination and to the Director of Government Examinations.
Note: The Chief Superintendent shall dispatch from V to the DGE along with post Exam Material.
In case of mutilated OMR sheets or torn/spoiled OMR sheets also blank OMR sheets are to be used following the procedure described. Similarly in the case of additional Roll numbers allotted to the centre at the last minute blank OMR sheets (Nonstandard OMR sheet having no particulars in Part-I of OMR sheet) shall be used.
(v) DISTRIBUTION OF ADDITIONAL ANSWER BOOKS:
- Invigilator shall put full signature on the first page of Additional answer book in the space provided.
- He shall distribute additional answer books supplied to him in serial to the needy candidates without disturbing the serial number.
- The Invigilator shall note the Sl.No. of the Additional Answer Books issued to the candidates in the Proforma supplied by the Chief Superintendent.
- Before issuing Part-B / Graph / Map, Invigilator shall put initials only on it.
- Before 10 minutes of the conclusion of the examination, the candidates shall be instructed to tag all the additional sheets including Graph sheets/map point paper and Part (B) (Failed Candidates) with twine at the punch hole provided to the main answer sheet only.
- Instruct the candidates to note the total number of Additional answer books taken at the places provided on the Main answer book and in part I and II of barcoded OMR sheets.
- Advise the candidates specifically not to write / scratch or meddle with the bar codes provided in the OMR sheet and spoil it otherwise the OMRs will not be scanned by the computer then the result will be put under-withheld.
- Shall maintain the account of Main Answer Books, Additional Answer Books and barcoded OMR sheets utilized, Blank OMRs (Nonstandard format) used in the prescribed in the proforma supplied by the Chief Superintendent.
- The particulars indicating the Serial Number of additional answer books issued to the respective Roll Numbers shall also be maintained in the relevant proforma given by the Chief Superintendent.
- Return the unused Main Answer Books, Standard OMR sheets, Blank O.M.R Sheets and Question Paper to the Chief Superintendent of the centre after half-an-hour after the commencement of Examination. No candidate will be allowed to enter into examination centre after the commencement of Examination.
- Cancel Un used standard OMR sheets with red ink before returning the same to Chief Superintendent.
- Also, ensure that the signature of the candidate on the barcoded OMR sheet tallies with that of the attendance sheet and Hall Tickets.
- Shall not forget to obtain the signature of the candidate on attendance sheet duly putting his signature also at relevant columns in it.
(vi) COLLECTION AND HANDING OVER OF ANSWER SCRIPTS:
- To receive all answer scripts with all the additional answer sheets noted on main answer book, O.M.R sheet, Part (B), Graphs and Map from all the candidates.
- The invigilator has to cross the unused blank spaces in the main and additional answer books to avoid future complications.
- At the end of the last answer sheet, the invigilator has to write “The End” or put his full signature.
- Shall hand over all the answer scripts, other related proforma, Main Answer books/ Additional Answer Sheet account, absentee particular etc to the Chief Superintendent.
- The invigilator is totally held responsible for violating any of the instructions / Setout Procedure and is punishable as per Act. No. 25 of 97 including criminal prosecution of warrants.
vii) ENSURE PROPER TAGGING:
Ensure that all the Additional Answer sheets / Graph sheets, Maps and Part (B) papers are properly tagged with twine to the Main answer scripts while collecting from the candidates. Instruct all the candidates to tag all the additional answer scripts and Part (B) etc., 10 minutes before the end of the examination.
Invigilators have to verify whether all the candidates have tagged all the additional sheets given to them and part -B to the Main sheet as per their record while receiving answer scripts from the candidate, and then only permit the candidates to leave the rooms. No candidate should be allowed to leave the examination hall without handing over the answer scripts / Additional answer scripts, Part (B) question paper etc., which were given to them.
viii) ACCOUNT OF ANSWER SCRIPTS: Maintain the account of the number of Main Answer books / Additional Answer books etc., given to the candidates on each day of examination duly obtaining the dated signatures of the candidates and submit the same to the Chief Superintendent on each day on completion of the examination.
ix) DATED SIGNATURES OF CANDIDATE S ON THE ATTENDANCE SHEETS:
1. Obtain dated signature of the candidates on the computerized printed attendance sheet in respect of both Regular and Private candidates at the relevant columns provided therein duly incorporating the signatures of the Invigilators also as a token of attended the examination by the respective candidates and certifying it by Invigilators concerned.
2. Do not forget to obtain the dated signatures of the candidates in the prescribed forms as and when Additional Answer sheets / Graph sheets, Maps etc., are given to them.
x) CONSOLIDATED ABSENTEE STATEMENTS:
The absentee particulars of all the candidates appearing at the centre should be noted in the Consolidated Absentee Statements, which are supplied to the centre along with other centre material. It may be noted that non-furnishing of full details in the Absentee statements will lead to withholding of the results of the candidates for want of particulars. As such importance must be given to fill in the particulars correctly and in full in the Absentee statements and before noting the absentee particulars utmost care should be taken.
Note: This is only one example. Jumbling in all the centres may not be alike. It may be unique to each centre depending upon the Schools attached to the centre, their student strength and capacity of centres in that Examination Zone (EZ).
- Instruct all the candidates to come to the centres by 8.45 am sharp.
- All Invigilators to report to the Chief Superintendent of the centre by 8.30 am sharp…
- On days of Examination, all candidates will be supplied with specially designed answer sheets and OMR sheets. Before the commencement of examination itself, the particulars printed on part-I of OMRs have to be carefully verified with Hall tickets. Invigilators have to carefully follow all the instructions received from Chief Superintendent of the centre and also the printed ones on OMRs.
- The roll number shall not be written on Main Answer Book, Additional Answer Book, Graph sheet or Map point sheet and Part (B) objective paper.
- The candidates may be instructed to put a serial number of Main answer book on the Graph sheet / Map point sheet and Part-B (i.e., bit paper) in order to avoid future complications.
- The answer sheets consisting of roll numbers will not be valued at all. Hence Invigilators are to be more vigilant and act carefully.
- Similarly, no candidate shall write his / her name or school name or put his / her signature on any part of the answer sheet (MAB, AAB, Graph or Map and Part-B). The candidate will be considered to have been involved in Malpractice if he/she violates the above aspects.
- The Chief Superintendents / Departmental Officers shall not affix either centre stamp or his / her facsimile signature on any part of the answer sheets (MAB, AAB, Graph sheet or Map point sheet or Part-B (for Private Once failed)). However, the Invigilator shall write “the end” and put his/her initial on the Last Page of the Answer script.
- The Chief Superintendent / Departmental Officers of the centres shall convene a meeting on 19-03-2016 itself with all invigilators and issue all instructions with regard to the procedure to be followed in the context of coding system is being continued for this year also.
- No Bar-Code Supervisor will be appointed as all the Invigilators are well versed with the work of Bar-coding.
- Any person deviating the procedure and instructions given for the proper conduct of examinations will be awarded punishment as per Act 25 / 1997.
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